About the Role
We are seeking a highly organised and proactive individual to support the Records Management Officer in providing expert advice and guidance on records management issues and M365 Document Management and Compliance to all levels in the Organisation.
In this role you will help implement the Force Records Management Strategy, producing and updating supporting policy, procedures, advice and guidance on records management for both policing and non-policing information assets, in line with statutory and Management of Police Information (MOPI) obligations and therefore improve the Forces compliance level against national standards and information related legislation.
What You’ll Be Doing
- Assisting the Records Management Officer with working in conjunction with the Information Technology (IT), Digital & Innovation and Information Management Unit (IMU) colleagues to analyse and categorise existing data and build a cloud-first plan for future business processes & storage using M365 Productivity Tools (and other technologies where appropriate).
- Supporting the Records Management Officer in the development and implementation of digitalisation initiatives to facilitate efficient management of both Policing and Non-Policing information & records.
- Supporting the Records Management Officer in the development, implementation, and maintenance of M365 Productivity Tools to enhance Lincolnshire Police business processes and performance management.
- Working with the Records Management Officer & IMU colleagues to support Senior Officers & Heads of Department in their role as Information Asset Owners (IAO’s) to:
- migrate documents from departmental network drives to the appropriate M365 Productivity Tool,
- ensure that personal and sensitive information is safeguarded in MS Teams and SharePoint,
- ensure relevant information risks are recorded on the relevant Departmental or Strategic Risk registers.
- Assisting in the defining and refining of best practices, standards and architectural principles.
- Assisting in proposing improvements to records management systems and improve the Force’s approach to review, retention, disposal of police and non-police information assets, in compliance with NPCC Authorised Professional Practice Information Management (MoPI), the Data Protection Act, the Freedom of Information Act and other information management legislation, Codes of Practice and quality standards.
- Working with the Records Management Officer, assist in the development of supporting M365 policy, procedures, advice, and guidance including review, retention & disposal requirements for both policing and non-policing information assets, in line with statutory and Management of Police Information (MOPI).
- Assisting the Records Management Officer in managing, co-ordinating and support the Force’s Heritage and Public Interest Material, including developing new work practices to comply with the NPCC APP.
Why This Role Matters
This role plays a vital part in ensuring that the Force’s data is used, retained and deleted in accordance with legislation, thereby keeping our vital information safe and legitimate. The role contributes directly to the efficiency of the Force, and the confidence of the public we serve. The role also looks to the future of the Force, ensuring that we are able to modernise as new technology, requiring our data, develops.
What We’re Looking For
- Strong administrative and organisational skills with attention to detail
- Ability to handle sensitive and confidential information professionally
- Excellent communication skills, both written and verbal
- Experience working with IT systems and data management
- Ability to work collaboratively with internal teams and external partners
- A commitment to professional standards and ethics
Interested? Take a look at the attached JDPS to find out more about the role.
