PNC Records Officer – 12 Month Fixed Term Contract
Location: Headquarters, Northallerton
Contract: 12 Month Fixed Term Contract
Hours: Full Time, 8.30-5 Monday to Thursday, 8.30-4.30 Friday
Salary: £25,242 - £29,859 (NYP Scale 3 / 4)
Closing Date: 9am Monday 7th September 2026
The Opportunity
North Yorkshire Police is looking for a highly organised and detail-focused PNC Records Officer to join our Criminal Justice Department.
This is an exciting opportunity to play a critical role in updating and maintaining the integrity of information held on the Police National Computer (PNC), ensuring that criminal records and associated data are recorded accurately and within nationally prescribed timescales. Your work will directly support the criminal justice system, operational policing, and public confidence in the accuracy of policing records.
If you have excellent attention to detail, strong analytical skills and enjoy working with data and complex information, we'd love to hear from you.
For internal applicants, the fixed-term vacancy will be offered as a secondment opportunity for approx. 12 months. Successful applicants appointed on a secondment basis will undertake the role on the terms, conditions and salary associated with the post as advertised and will return to their substantive role at the end of the secondment period.
Internal applicants interested in the secondment opportunity must obtain approval from their current line manager before submitting an application and should ensure their manager can support their release for the duration of the secondment if they are successful.
Key responsibilities:
- Accurate updating and maintenance of criminal records on the Police National Computer (PNC), recording arrests and convictions in line with national standards and key performance targets.
- Reviewing, analysing and reconciling information received from HM Courts and Tribunals Service (HMCTS), internal police systems and other criminal justice partners.
- Identifying and resolving discrepancies, ensuring the accuracy and integrity of records.
- Managing complex and problematic cases independently, liaising with colleagues, partner agencies and other police forces where necessary.
- Maintaining associated local systems to support effective record management and auditing requirements.
- Providing advice and guidance to internal and external stakeholders on national recording requirements, procedures and system functionality.
- Conducting data quality reviews and supporting corrective action where inaccuracies are identified.
- Supporting the conversion of historical records into electronic formats.
- Sharing specialist knowledge and assisting in the development of colleagues within the team.
What We’re Looking For:
Essential Requirements:
- Excellent IT skills, including a good working knowledge of Microsoft Office applications.
- Experience or understanding of accurate data input and record management processes.
- Outstanding attention to detail and a commitment to maintaining high levels of accuracy.
- Strong problem-solving and analytical skills.
- Excellent written and verbal communication skills.
- The ability to assess information from multiple sources and determine appropriate actions.
- Strong organisational skills and the ability to manage competing priorities and deadlines.
- The ability to work effectively both independently and as part of a team.
- Confidence in making decisions within defined procedures and guidelines.
Desirable Skills and Experience
- PNC Names Enquiry qualification.
- PNC Offence Processing experience.
- Experience using Niche RMS.
- Experience handling sensitive personal information.
- Knowledge of criminal justice processes.
Why Join Us?
Working for the emergency services is both meaningful and impactful. At North Yorkshire Police & North Yorkshire Fire & Rescue Service, we’re committed to helping colleagues reach their full potential in a fair, inclusive, and supportive environment. We value diverse perspectives and actively promote staff wellbeing so everyone can thrive. Please visit our websites to learn more about our organisation.
We’re also proud to provide a comprehensive benefits package designed to support your wellbeing, work-life balance, and professional growth:
- Local Government Pension Scheme – secure and competitive retirement planning
- Salary Sacrifice Car Scheme – access to affordable vehicle leasing options
- Generous Annual Leave – 24 days rising to 30 with length of service, plus bank holidays
- Health Cash Plan
- Blue Light Discount – enjoy savings at major retailers and services
- Flexi-Time for Staff Roles – tailor your working hours to suit your lifestyle while meeting team objectives
- Access to Trade Union Membership – opportunity to join UNISON
- Inclusion & Diversity Networks – connect with colleagues and contribute to a culture of belonging
- Health & Wellbeing Services – access to resources that support your physical and mental health
To be considered for this role, applicants must meet the following requirements:
- You must have the right to work in the UK, with no restrictions on your employment
- Hold a full UK manual driving licence
- Internal applicants must have successfully completed their probation period
- Meet residency requirements for vetting:
o MV Level Vetting – minimum 5 years UK residency
Your Application
North Yorkshire Police and North Yorkshire Fire & Rescue Service are equal opportunity employers. Both organisations are committed to creating an inclusive and supportive working environment. If you require any reasonable adjustments during the recruitment process or within your role, please declare this within your online application. A member of our team will contact you prior to your interview to ensure appropriate support is in place.
While AI can support you with structure, spelling and grammar, your application must still reflect your own genuine skills, experience and achievements, as our selection process checks for authenticity. It’s acceptable to use AI to help with clarity, research, interview preparation and structuring your real‑life examples, provided the information is accurate; however, it must not be used to exaggerate your abilities or generate false or AI‑written responses.
Safer Recruitment
North Yorkshire Police and North Yorkshire Fire & Rescue Service are committed to safeguarding and promoting the welfare of children and vulnerable adults. Safeguarding is a core part of our recruitment process, and we expect all applicants to share this commitment. All successful candidates will undergo a thorough recruitment process and must obtain satisfactory pre-employment clearances before commencing employment, including satisfactory Vetting or DBS checks, references, and a medical assessment, including absence history. Adherence to our safeguarding policies and procedures is essential.
Ready to Apply?
As part of our selection process, we’ll assess your skills and experience against the requirements of the role. We therefore encourage you to take your time to tailor your application, ensuring your responses align with the job advert and role profile.
Interviews are scheduled to take place: WC 14th & 21st September 2026
We look forward to receiving your online application.
