LD7704 - Senior Leadership Team Secretary **External**

Job Role: SLT Secretary
Salary: Scale 4, £27,204 to £29,859
Location: Leeds
Contract: One full-time permanent position

Role and Responsibility
West Yorkshire Police is looking to appoint a full time Senior Leadership Team Secretary based at Leeds. The successful candidate is to provide a comprehensive confidential secretarial support function to Senior Leadership Team members within Districts/Directorates/Departments, supporting them across all their responsibilities to maintain an effective and coordinated approach to daily business. In conjunction with the Senior Leadership Team and Line Manager, work to provide support across the organisation in times of absence or high workloads.

Key duties include:
- Support the District/Department Head and SLT to effectively deliver Policing Strategy priorities, including diary management and correspondence preparation.
- Manage and coordinate diaries, scheduling meetings and commitments (short and long term) to enable attendance at internal, external, and national engagements.
- Provide comprehensive secretarial support, aligning diary, correspondence, and administrative tasks with senior leader priorities.
- Handle enquiries (phone, email, mail, visitors), arrange hospitality, and ensure all interactions and correspondence are managed appropriately.
- Facilitate engagement with internal and external stakeholders by coordinating communications, meetings, and related admin activity.
- Support rewards and recognition processes, including coordinating submissions, preparing documentation, supporting panels, and organising events and presentations.
- Manage inboxes, correspondence, and office administration, ensuring items are prioritised, logged, and escalated appropriately, with secure handling of confidential information.
- Compile and maintain reports and management information, update intranet content, and distribute communications on behalf of senior leaders.
- Prepare and format professional correspondence, including sensitive material, ensuring accuracy, consistency, and compliance with policies.
- Arrange travel, itineraries, and accommodation for the District/Department Head and SLT.
- Support procurement by raising requisitions, applying budget codes, and ensuring compliance with financial procedures and governance standards.
- Provide cross-team secretarial support as needed, sharing knowledge to maintain consistency and resilience across the function.

What you will need:
• Basic knowledge of office systems, procedures and administration function.
•Proficient typing skills, with the ability to accurately record and transcribe notes/minutes of meetings if required.
•Ability to work as part of a team
•Strong organisational and interpersonal skills and able to communicate with Senior Leaders and make decisions using own initiative.
• Knowledge of and the ability to operate computer systems such as Microsoft Office including word excel.
• Ability to successfully complete training in the use of relevant Force computer systems.
• Has basic understanding of General Data Protection Regulations (GDPR).
• Has basic knowledge of duties management and finance systems.

The Benefits/ What We Offer:
• Generous annual leave allowance of 25 days (pro rata) per year, rising to 30 days (pro rata) after 5 years, plus statutory bank holidays.
• Flexi-time scheme based on a standard working day of 7 hours 24 minutes and a 37-hour week.
• Generous pension scheme.
• Employee assistance service - accessible 24/7, providing counselling and financial advice for you and your immediate relatives.
• Cycle to work scheme.
• Blue Light discount card (discounts include Asda and Costco).
• Membership to the company shop.
• On site parking

This vacancy will close on the 17th June 2026 at 23:55

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