HR System Administrator

Location: Headquarters, Northallerton with opportunity for hybrid working
Contract: Permanent

Hours: Full Time, 37 hours per week, Monday – Friday

Salary: Scale 4/5, £27,204 - £32,613
Closing Date: 9am on Friday 15th May 2026

Be the expert behind our HR systems, keeping them reliable, secure and fit for purpose.

Join our HR Operations team as an HR System Administrator, supporting the effective operation, development, and continuous improvement of HR systems used across North Yorkshire Police and North Yorkshire Fire & Rescue Service.

In this role, you’ll play a vital part in ensuring our HR systems are robust, accurate, secure, and fit for purpose. You’ll work behind the scenes on system functionality, data integrity, reporting, testing, and change activity — helping ensure colleagues and leaders can rely on high‑quality people data to support operational delivery.

What you’ll do:

Provide specialist administrative support for HR systems, ensuring system functionality, configuration, and data integrity are maintained to a high standard.
Support system upgrades, enhancements, and changes, including involvement in testing activities such as UAT and controlled implementation into live environments.
Administer and support systems that generate accurate and timely people data and reports, ensuring reliability, access, and compliance with business and statutory requirements.
Monitor and evaluate data quality, reconciling information across systems and taking remedial action to maintain compliance, accuracy, and security.
Respond to system‑related queries, providing advice, guidance, and problem‑solving support to users across People Services and the organisation.
Work closely with the HR System Lead, People Services colleagues, ICT, and external suppliers to support system performance and continuous improvement.
Contribute to projects and initiatives that improve system efficiency, usability, and the overall user experience.

What we’re looking for:

Excellent IT and digital skills, with strong proficiency in Microsoft Office applications, particularly Excel.
High levels of accuracy, organisation, and attention to detail, with the ability to analyse and present reliable data and information.
Strong problem solving and analytical skills, with experience identifying issues and supporting effective solutions.
Excellent communication, customer service, and interpersonal skills, with the ability to communicate clearly and professionally with diverse stakeholders across multiple platforms.
Confidence in administering HR or enterprise systems and databases, with the ability to support system functionality, data integrity, reporting, and testing activities.
Ability to work independently, manage competing priorities, and adapt to changing demands in a fast paced environment.

Experience supporting HR systems in a back end or administrative capacity (including configuration, data management, reporting, or testing) would be advantageous, but is not essential.

Ready to make an impact? Apply now to join a supportive team where your expertise will help ensure an accurate, compliant and customer-focused People Service to all our colleagues.

Why Join Us?

Working for the emergency services is both meaningful and impactful. At North Yorkshire Police & North Yorkshire Fire & Rescue Service, we’re committed to helping colleagues reach their full potential in a fair, inclusive, and supportive environment. We value diverse perspectives and actively promote staff wellbeing so everyone can thrive. Please visit our websites to learn more about our organisation.

We’re also proud to provide a comprehensive benefits package designed to support your wellbeing, work-life balance, and professional growth:

Local Government Pension Scheme – secure and competitive retirement planning
Salary Sacrifice Car Scheme – access to affordable vehicle leasing options
Generous Annual Leave – 24 days rising to 30 with length of service, plus bank holidays
Health Cash Plan
Blue Light Discount – enjoy savings at major retailers and services
Flexi-Time for Staff Roles – tailor your working hours to suit your lifestyle while meeting team objectives
Access to Trade Union Membership – opportunity to join UNISON
Inclusion & Diversity Networks – connect with colleagues and contribute to a culture of belonging
Health & Wellbeing Services – access to resources that support your physical and mental health

To be considered for this role, applicants must meet the following requirements:

You must have the right to work in the UK, with no restrictions on your employment
Internal applicants must have successfully completed their probation period
Meet residency requirements for vetting:
RV Level Vetting – minimum 3 years UK residency

Your application

North Yorkshire Police and North Yorkshire Fire & Rescue Service are equal opportunity employers. Both organisations are committed to creating an inclusive and supportive working environment. If you require any reasonable adjustments during the recruitment process or within your role, please declare this within your online application. A member of our team will contact you prior to your interview to ensure appropriate support is in place.

While AI can support you with structure, spelling and grammar, your application must still reflect your own genuine skills, experience and achievements, as our selection process checks for authenticity. It’s acceptable to use AI to help with clarity, research, interview preparation and structuring your real‑life examples, provided the information is accurate; however, it must not be used to exaggerate your abilities or generate false or AI‑written responses.

Safer Recruitment

North Yorkshire Police and North Yorkshire Fire & Rescue Service are committed to safeguarding and promoting the welfare of children and vulnerable adults. Safeguarding is a core part of our recruitment process, and we expect all applicants to share this commitment. All successful candidates will undergo a thorough recruitment process and must obtain satisfactory pre-employment clearances before commencing employment, including satisfactory Vetting or DBS checks, references, and a medical assessment, including absence history. Adherence to our safeguarding policies and procedures is essential.

Ready to Apply

As part of our selection process, we’ll assess your skills and experience against the requirements of the role. We therefore encourage you to take your time to tailor your application, ensuring your responses align with the job advert and role profile.

If this sounds like an exciting opportunity, we want to hear from you. Please submit your application by 9am on Friday 15th May 2026.

Interviews will be held w/c 25th May 2026

We look forward to receiving your online application!

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