Please note that the recruitment process for this role may take up to 6 months. Please contact recruitment@notts.police.uk if you have any queries regarding this.
About the Role
We are seeking an experienced and highly motivated individual to join the A&E's Historical Evidence Review Team to support the departments RRD element of reviewing all historic archives, exhibits and associated policing and non-policing information assets.
This is a unique opportunity to play a vital role in safeguarding the Force's information and assets while ensuring compliance with statutory legislation, national guidance and Force policy. The successful candidate will be responsible for managing the lawful retention, review, disposal and preservation of records and assets, helping to reduce legal and reputational risk while supporting operational policing and organisational effectiveness.
The role combines strategic governance, information management and asset stewardship, offering the opportunity to influence Force-wide practices and contribute directly to organisational objectives.
Key Responsibilities
As the Review, Retention and Disposal officer, you will:
- Ensure compliance with all relevant legislation, regulations, national standards and Force policies relating to information and asset management.
- Review, retention, disposal and preservation of records and exhibits, ensuring that all decisions are lawful, auditable and risk-based.
- Provide specialist advice and guidance to internal stakeholders on retention schedules, disposal requirements, archives management and legislative compliance.
- Identify and mitigate legal, operational and reputational risks associated with the management of historic records and assets.
- Support operational policing by ensuring that information and exhibits are managed effectively throughout their lifecycle.
- Maximise the value of retained and surplus assets through appropriate sales, reuse and community donation initiatives.
- Contribute to income generation opportunities while promoting sustainability, community engagement and social value.
- Build effective working relationships with internal departments, external partners and regulatory bodies to ensure best practice and continuous improvement.
What We Are Looking For
The successful candidate will demonstrate:
- Significant experience in information governance, archives management, records management, exhibit management or a related discipline.
- A strong understanding of relevant legislation and regulatory requirements relating to information management, data retention and disposal.
- Experience of developing and implementing governance processes, policies and procedures.
- Excellent analytical and decision-making skills, with the ability to assess risk and apply legislation appropriately.
- Experience of managing complex information or asset review programmes.
- A proactive approach to continuous improvement, problem solving and organisational change.
- The ability to balance compliance requirements with operational needs and strategic objectives.
Why Apply?
This role offers the opportunity to make a significant contribution to the Force's compliance, operational effectiveness and public trust. You will be at the forefront of preserving important organisational records, protecting vital information assets and ensuring that surplus assets deliver maximum value to the Force and wider community.
If you are passionate about governance, information management and delivering meaningful organisational outcomes, we would welcome your application.
For an informal discussion about the role, please contact: Chris Singleton @ Tom Ball Hall, Southern A&E Store.
Benefits:
Some benefits of working for Nottinghamshire Police include but are not limited to:
Pension scheme – We pay around double the member contribution
Support networks and wellbeing
Annual leave entitlement – Starting at 24 days and increasing with length of service
Blue Light Card discounts
Flexible and agile working where suitable
Please see attached document titled ‘Police Staff Benefits’ for further benefits and information.
To Apply:
When applying, please complete the information on the next few screens.
The attached Job Description provides further details about the role.
When applying, refer to the person specification to evidence how you demonstrate your suitability for the role, ensuring the four areas have been considered.
You can also attach a supporting statement of no more than 2000 words referring to the person specification to evidence how you demonstrate your suitability for the role, along with your CV.
Please ensure any documents you attach during your application do not have your name or any identifiable personal details included within the text or the document name (including any images), so that your application can remain anonymous.
For current Office of the Police and Crime Commissioner staff applicants, please note that Nottinghamshire Police would be a new employer. However, an agreement has been made whereby all tenure and length of service will be honoured.
Vetting Level – Management – you must have resided in the UK for at least the last 5 years, with less than 12 months spent abroad (some exceptions for those living on a UK military base).
IMPORTANT INFORMATION
All applicants will be subject to the Nottinghamshire Police Vetting Policy.
Nottinghamshire Police is committed to the principles of Equality, Fairness and Diversity, and we welcome applications from all sections of the community in our efforts to recruit a diverse and flexible workforce that reflects the people we serve.
Reasonable adjustments will be considered at a later stage for candidates successfully shortlisted. Please be aware, this will not cause any detriment or impact to your application, our aim is to support you throughout the process.
Current Nottinghamshire Police staff only: Candidates currently at risk will be required to complete and attach the at-risk pro-forma document.
