As part of the team working as an Estates Administrator Officer, you can make a real difference by supporting the provision of Estates to our officers and staff.
In this role you will provide database and administrative support to departmental processes and procedures within the Estates Office. Assisting in the smooth running of the offices, through the provision of efficient and effective administrative support for the teams and their systems.
Key Responsibilities:
- Supporting the Head of Estates and/or Senior Estates Manager in data collation and inputting to the departmental database and spreadsheet systems, being responsible for ensuring the accuracy of all information gathered.
- Collating information and providing administration support for management, preparation of reports, meeting papers, minutes, and actions.
- Maintenance of the asset management database, provision of clerical / admin support to the Senior Management Team.
- Forward requests for works to Facilities Officers and Property Inspectors as appropriate, ensuring that databases are maintained whist assisting in the provision of a Facilities Asset Register.
- Managing admin processes associated with PQQ / tender issue and receipt and to update records.
- Liaising with external contractors in relation to emergency and urgent repairs.
- Ordering stock items / issue Purchase Orders for Estates related goods / supplies.
- Acting as liaison officer (i.e. SPOC) between Estates Department and OCCTU for vetting of contractors and suppliers.
Please Note - this is a 12 month fixed term contract
Why join us?
- Competitive salary with annual increments
- Full-time or part-time shift patterns
- 28 days annual leave and 6 public holidays (increases with service)
- Local government pension scheme for long-term security
- Ongoing training to develop your skills.
- Opportunities for career progression and professional growth
- Comprehensive wellbeing support and dynamic work environment
- Exclusive discounts and savings through our rewards and benefits network
Every role in Police Scotland plays a part in Keeping People Safe.
This is an opportunity to join a national organisation serving communities across Scotland, where integrity, fairness and respect are at the heart of everything we do.
Police Scotland serves over 5 million people across Scotland’s cities, towns, rural and island communities.
Our 2030 vision is for safer communities, less crime, supported victims and a thriving workforce.
We are committed to equality, human rights and building a workforce that reflects the communities we serve.
Full details regarding this vacancy can be found in the attached Role Profile.
Applicants must be a British citizen, a member of the EU or other states in the EEA, a Commonwealth citizen or a foreign national free of restrictions.
