The principal responsibility of the Case Progression Officer is to support an effective Criminal Justice System (CJS) by ensuring prosecution files are provided to the Crown Prosecution Service (CPS) in accordance with National File Standard (NFS) and relevant service level agreements and guidance. This includes:
Transferring case files to CPS via the records management system (RMS) Two Way Interface (TWIF).
Working autonomously to research, update and ensure accuracy of data and information in a range of computer systems.
Interpreting the information for the preparation of compliant case files whilst prioritising and managing a workload, ensuring that timelines are followed, and cases are updated and completed / redacted documents are submitted as required.
Working collaboratively with the Officer-In-Case (OIC), to meet the quality assurance and compliance (NFS/Directors Guidance) of PIP Level 2 (except RASSO), all Public Protection case files, identifying performance issues, and along with other file types that have been reviewed by the ERO Team, successfully managing their timely navigation through the Criminal Justice process.
To provide a point of contact for regular liaison between internal and external stakeholders, to ensure the accurate completion and submission of case files, using specialist knowledge of legislation and national guidelines.
Managing and handling of multi-media material and evidence, ensuring officers provide continuity and to include preparation and occasional redaction of paper materials for disclosure in accordance with the relevant guidance and legislative requirements (e.g., CPIA/DPA/GDPR).
To be a subject matter expert on case file preparation and prosecutions and provide specialist advice, guidance, and quality assurance to new members of the Criminal Justice team and operational officers and supervisors. With occasional requirement to develop upskilling training packages to be delivered to departments for continued professional development (CPD) inputs following liaison with stakeholders to ensure mutual benefit to both police and CPS and the improvement of force performance.
Identifying any gaps or areas of non-compliance on files and file structure.
Providing robust, objective feedback to officers and supervisors on how to improve the quality of prosecution files and maintain records accordingly.
Escalating through line management where necessary to ensure time limits are met and highlight any inconsistencies or performance issues, including those highlighted by the available data.
Keeping up to date with changing requirements within the department. Demonstrate adaptability within a constantly evolving Criminal Justice System, occasionally applying own discretion and judgement, and being flexible about different ways of working to accommodate unplanned tasks or actions that have a time sensitive deadline attached to it. Clear and demonstrable professional and ethical standards in line with all force policies.
This list of duties is not restrictive or exhaustive and the post-holder may be required to carry out duties from time to time that are either commensurate with/or lower than the grade of the post. In some posts this might include the ad-hoc provision of guidance and informal training of new colleagues.
