We’re looking for a Administration Assistant to join our Occupational Health team, to support the clinical and therapy teams in delivering a high-quality service. In this role you will be the first point of contact for users of the service. This is an excellent opportunity for someone who is organised, people-focused, IT literate and keen to contribute to a supportive environment.
You will work closely with clinical staff, helping to manage diaries, arrange appointments for clients, prepare paperwork, and provide administrative support for all activities from recruitment to retirement . The role is full time based at Portisfields in Portishead, reporting to the Office Manager.
This role is known internally as Clerical Assistant.
Your Main Responsibilities will include:
- Providing confidential word processing and typing support, including compiling letters
- Maintaining records (both digital and paper-based), sorting post, and general administration
- Managing diaries and booking client appointments
- Ordering and maintaining stationery, equipment, and supplies
- Greeting clients and handling telephone enquiries in a professional manner
- Assisting flexibly across the team and wider unit as needed
- Provide bespoke support to the clinical teams in areas such as PSS administration and recruitment / health surveillance activities
Skills and Experience Required:
- Confident using Microsoft Office packages (Word, Outlook, Excel)
- Strong organisational and time management skills
- Good communication skills and the ability to work well with others
- Experience of inputting and processing data accurately
- Experience of working in a confidential environment and awareness of data protection requirements and confidentiality issues surrounding electronic and manual records
What we can offer you:
A package of financial, lifestyle and health benefits to support whatever stage of life you're in. Including:
- Continuous professional development
- Local Government Pension Scheme
- Employee Assistance scheme offering help through counselling services, legal advice, fitness advice, personal coaching and health assessment
- Staff discount scheme for savings on shopping, days out, sporting events, holidays
- Free on-site parking
Additional Information:
This is a full-time position, working in Portisfields in Portishead, the site is located 5 minutes from Junction 19 of the M5.
The unit operates between Monday – Friday and the hours of 0800 - 1745. Admin team cover is provided on a rota basis alternating between 0800 - 1600 and 0945 - 1745.
Full training on relevant in-house systems will be provided, and ongoing support is available to help you succeed and grow in the role.
Candidates that are successful through a shortlisting process will be invited to attend an in person interview on Thursday 4th June.
For more information please see the job description attached.
We look forward to receiving your application.
