Key Responsibilities:
- Dealing with incoming enquiries, including where appropriate, response, redirection, attachments and related enquiries.
- Providing secretarial and administrative support by undertaking word processing, copying and circulation of documents.
- To take and transcribe minutes at various meetings.
- Managing diary time and co-ordinating the diaries of management team as required.
- To administer the Duty Management System for the Senior Management Team.
- To arrange meetings and functions and make necessary travel arrangements, reserve accommodation and itinerary preparation as required.
- To communicate with members of other departments, divisions and outside agencies on a variety of issues, maintaining strict confidentiality.
- To raise purchase orders via Business Support as required.
- Deal with telephone and personal enquiries, using tact and diplomacy and responding to queries wherever possible.
Please see the attached job specification for further details.
Skills and Experience:
- Previous secretarial experience incl diary management
- Experience of dealing with confidential information
- Experience of composing letters and memos and responding to routine correspondence
- Experience of working on own initiative, and meeting deadlines
- Experience of working with minimum supervision, decision making and taking action
Vetting and Medical:
Please be aware, as a condition of your appointment you must undergo and pass Recruitment Vetting (RV). Please be aware there is a minimum 3 year UK residency requirement for Recruitment vetting and you must be 18 years old at the point of applying. Successful applicants will also be subject to a medical assessment.
**Please be aware there is a minimum 3 year UK residency required for Recruitment Vetting.
Benefits:
- 25 - 31 days annual leave (role dependant) plus 8 bank holidays pro rata
- Local Government Pension Scheme with contributions from 5.5% to 12.5% depending on your salary
- Sick pay provisions
- Generous maternity / paternity and adoption leave entitlements
- Option to become a member of the onsite unions
- Discounts from various retailers via the Blue Light Scheme
- Access to on-site-gyms – HQ
- Cycle to work scheme
- Support from our Health and Wellbeing Centre including Welfare Officers, Counselling, Physiotherapy and Mental Health Peer Supporters
- Hybrid / Agile working (role dependant)
Closing date: Friday 9th October at 10 am
Artificial Intelligence (AI) Assistance Disclaimer
Whilst we would encourage applicants to not use AI in order to provide their examples within the application form, we accept that candidates may use AI to provide general guidance and inspiration during the completion of the form.
By utilising this functionality, you acknowledge and agree to the following:
- AI-generated content is provided for illustrative purposes only and does not constitute professional, legal, or personal experience.
- You remain fully responsible for the accuracy, authenticity, and originality of all information submitted in your application.
- The inclusion of AI-generated suggestions does not imply endorsement or guarantee of the appropriateness, completeness, or effectiveness.
- The organisation accepts no liability for any consequences, direct or indirect, arising from the use of AI-generated content within this form.
Applicants are encouraged to carefully review and personalise all responses to ensure they accurately reflect their individual experiences, qualifications, and intentions.
Before you complete the online application, we would advise you to read the attached Information and Guidance documents.
