The successful candidate will undertake a range of tasks related to the National Police Chiefs Council (NPCC) Security System Policy and will have to perform a range of administrative and clerical tasks that are commensurate to the role.
Key accountabilities are:
1. Vet alarm company personnel via interrogation of the Police National Computer.
2. Maintain the live alarms database on the Force command and control system in relation to monitored alarms.
3. Register all alarm applications including receipt, vetting and if necessary, rejection and alarm card creation on the force command and control, system.
4. Maintain the force compliant companies list, including processing of new applications for compliant status and records audits with existing companies.
5. Maintain an effective filing system, including updating appropriate indices and a variety of departmental files, and to provide an effective electronic document research and retrieval service as required.
6. Interrogate alarm records and produce reports, as required for submission to the National Police Chiefs Council.
7. Respond appropriately to telephone enquiries that come into the team and re-direct if necessary Use relevant systems to raise monthly invoices for Alarm Companies.
8. Assist in the site postal services, ensuring the prompt and accurate distribution of mail across the site.
9. To manage and maintain accurate records of staff assets, including locker keys, car passes, ID cards and headsets.
10. Provide a range of statistical information relating to all Security Systems and Business Support functions.
11. To give regular and effective service.
An initial 6 month probationary period will apply on appointment to the role. All role holders will need to undergo and maintain appropriate vetting in order to carry out the full duties of the role.
Essential Qualifications:
Educated to QCF Level 2 (3 passes including English) OR work experience deemed to have brought the post holder to a comparable level.
Essential Experience:
Proven administrative experience in a busy office environment where the post has demonstrated his/her organisational skills and ability to manage staff and meet deadlines.
Experience of computerised or manual record keeping systems.
Competencies:
We Are Undefined Aware Level 1
We Take Ownership Level 1
We Undefined Level 1
We Are Innovative and Open Minded Level 1
You should also be aware of the values of Courage, Respect and Empathy, and Public Service.
Application and Interview
If you’ve never completed a competency-based application or interview before, make sure you read each competency or value in detail, research the STAR (situation, task, action, result) format and use it when giving evidence. This candidate guidance for completing an application form will assist you.
Contact details for an informal discussion about the role:
Email: police.recruitment@hampshire.police.uk
Recruitment Team Phoneline from Monday to Friday, between 08.30-16:30
