Finance Assistant

Leek Wotton

Permanent

Full Time

£26,106.00 - £28,653.00

To ensure transactional requests generated by the finance team are actioned in an accurate and timely manner. Providing support and assistance to the finance team particularly the finance officers and senior finance officer. Assist in other transactional activity as required such as generating purchase orders, processing payment requests and creating supplier/customer records.

Main Responsibilities:

To raise and record sales invoices promptly on the finance system from sales invoice requests ensuring these are coded correctly and include the appropriate supporting paperwork to expedite prompt payment to achieve targeted Key Performance Indicators.
To request new cost centres and account codes in the finance system based on operational demand including any structure changes for the business areas need.
To follow up any outstanding supplier invoices not received for which purchase orders have been approved and goods receipted to ensure the ledger is up to date as possible to aid budget holders and budget monitoring.
To raise payment requests for non-purchase order goods and ensure these are coded correctly in the finance system.
To provide advice and support when required to deal with queries both verbally and written from both officers and staff.
To monitor the Finance team email box on a daily basis responding to queries in a timely manner.
To work closely and proactively with all colleagues in the finance team and wider finance function such as Contracts and Procurement to provide support when required
To raise new supplier and customer records in the finance system and request changes for any which require updating
To contribute to year end processes and procedures to ensure all expenditure and income is accounted for in the correct financial year
To run the registered invoice report on a regular basis and investigate any invoices pending in the system and actively seek to resolve any issues
To raise purchase orders in eProcurement in relation to budgets held centrally in finance
To process volunteers and specials claims in the finance system ensuring timely payment of claims
To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

Person Specification:

Knowledge:

GCSE Maths and English Grades 9 - 4 (A – C), or equivalent
A clear understanding of financial regulations and policies and an appreciation of wider accounting regulations and principles

Experience:

Working in a finance office providing customer focused service
Operating a finance system with experience of Accounts payable and Accounts Receivable
Resolving procedural based problems

Key Skills:

Working to a high degree of accuracy and pays attention to detail
Proven track record as an effective team player
Competent in the use IT including Microsoft Excel, Outlook and Word
Able to manage own workload and work to tight deadlines
Good interpersonal skills demonstrating the ability to deal tactfully and sensitively with people