Exchequer Assistant
Join our dedicated Finance team and play a key role in supporting the delivery of a high-quality exchequer service across the Authority. As an Exchequer Services Assistant, you will work closely with the Exchequer Services Manager to ensure the efficient and accurate processing of financial transactions and provide excellent support to both internal personnel and external creditors.
Key Responsibilities:
- Process creditor invoices promptly and accurately to ensure timely payments within agreed timeframes.
- Investigate and resolve complex invoice queries, liaising with both internal departments and external suppliers.
- Perform HQ Cashier duties, including handling and reconciling transactions.
- Process petty cash returns, ensuring all claims are properly supported and submitted on time.
- Issue petty cash upon request, ensuring all necessary approvals and documentation are obtained and recorded.
- Conduct supplier statement reconciliations as required to maintain accurate financial records.
- Process purchase orders and, where appropriate, make purchases on behalf of the Authority.
- Manage new supplier setup requests, assess eligibility, and coordinate with relevant contacts to complete the setup process.
- Process firearms refunds in accordance with established procedures.
- Handle boarding-up invoices, investigate each incident, and establish whether to issue a debtor invoice and assess if it qualifies as a Case for Concern
- Book travel and hotel accommodations using the designated travel system and resolve any related queries.
- Respond to exchequer-related queries promptly, professionally, and courteously.
- Ensure all exchequer processes are completed within established deadlines and service standards.
- Promote best practices in exchequer matters across the Force, offering training, advice, and guidance to staff as needed.
Please refer to the job description and person specification for further details on the role.