Occupational Health Administrator - HC622684

Job details - Occupational Health Administrator

Location – Netley

Grade - Scale 4

Salary - Scale 4 - £26,106.00- £28,653.00

Hours – 37 per week

Contract – Permanent

Closing date – Tuesday 18th November 2025 @ 23:59 hrs

About the Role

This is an excellent opportunity to join the Occupational Health and Wellbeing Team within Hampshire and Isle of Wight Constabulary a dedicated, multidisciplinary team supporting the health, safety, and resilience of officers and staff across the organisation.

As an Occupational Health Administrator, you will provide essential administrative and organisational support to ensure the smooth delivery of clinical and wellbeing services. You will handle sensitive information with the highest degree of confidentiality and play a key role in coordinating communication between staff, managers, and clinical professionals.

Key Responsibilities:

Manage the Occupational Health & Wellbeing shared mailboxes, responding to queries and directing communications appropriately.
Provide general administrative support arranging meetings, diary management, taking minutes, and coordinating Clinical appointments.
Maintain accurate electronic and physical records in line with medical and clinical confidentiality standards.
Process and allocate confidential referrals and enquiries.
Support ordering of supplies, stationery, and other administrative resources.
Contribute to a positive, efficient, and supportive team environment.

For further details on the role click here

Hybrid Working:

The Occupational Health office operates 08:00 to 16:00, Monday to Friday.
This role offers aspects of hybrid working, with an expectation to attend the office at least two days per week on a rota basis.
The rota is reviewed regularly in line with service needs, and additional office attendance may be required to cover staff absence or annual leave.
Hybrid working arrangements are designed to balance team collaboration, confidentiality requirements, and service delivery.

Essential Criteria

Educated to QCF Level 2 (including Maths and English) or equivalent experience.
Proven experience in administration, ideally within a health, wellbeing, or other confidential environments.
Proficient in the use of Microsoft Office applications (Word, Excel, Outlook).
Strong organisational skills, accuracy, and attention to detail.
Ability to handle sensitive information and maintain confidentiality at all times.
Excellent interpersonal, communication skills with awareness of personal and professional boundaries to the complex nature the environment.

Desirable Criteria:

Previous experience within an Occupational Health, HR, or clinical administrative setting.
Familiarity with confidential record systems or secure database management.
Understanding of wellbeing, health promotion, or workforce resilience principles.

Competencies (CVF)

We are Emotionally Aware - Level 1

We Take Ownership - Level 1

We are Collaborative - Level 1

We are Innovative and Open Minded - Level 1

Values

Why Join Us:

You’ll be part of a supportive team that plays a vital role in maintaining the Health & wellbeing and operational resilience of our workforce. This position offers the opportunity to gain experience in a specialist Occupational health setting within policing, with potential for ongoing training and career development.

Candidates Guidance for Completing Application Forms

Contact details for an informal discussion

Please contact the Recruitment Team at police.recruitment@hampshire.police.uk or on 023 8045 1611

Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.

Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.

The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process by contacting: positive.action@hampshire.pnn.police.uk

The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.