Portfolio Support - Secretariat Officer
Job Title: Portfolio Support - Secretariat Officer
Salary: The starting salary is £38,926, which includes allowances totalling £2,928.
The salary is broken down as £35,998 basic salary, which will increase annually until you reach the top of the scale £38,523. Plus, a location allowance of £1,928 and a non-pensionable allowance of £1,000.
Location: New Scotland Yard
The Strategic Secretariat team has a unique position of access and insight into the working business of the Met’s Management Board. We run the Met’s corporate board meetings, including the Commissioner’s Management Board, the Executive Committee and the Audit Risk and Assurance Committee (ARAC). We are the Met’s lead for corporate governance.
The Secretariat Officer will be one of three Band Ds who provide support on all areas of the Met’s corporate governance. The role is busy and requires someone with energy and enthusiasm to manage a high volume of work to tight deadlines. You will build trusting relationships with the private offices of the senior police officers who attend each meeting. This is a great opportunity to see first-hand how decisions are made in one of the country’s most high-profile police services, and to contribute to the Met’s mission of More Trust, Less Crime, High Standards. The ideal candidate will be motivated, highly organised and have excellent writing skills.
Purpose of the role:
The key duties of the post involve supporting the end-to-end governance cycle for key meetings, including booking rooms, assisting with agenda planning, commissioning papers, ensuring meeting set-up, accurate minute-taking and action tracking to support effective outcomes and decision-making. The post-holder will also be responsible for communicating the decisions that have been made within meetings and maintaining auditable records of these meetings.
The role requires precision and attention to detail and the ability to build strong working relationships with internal and external stakeholders. You will be able to demonstrate a methodical, structured approach to knowledge management, and have the scope to be innovative and creative in driving continuous improvement through collaboration.
Key responsibilities:
Your core duties will include:
- Maintaining a forward look of upcoming agenda items.
- Supporting the Senior Secretariat Officer with organising meetings, planning agendas, commissioning papers, tracking decisions and actions of MPS corporate boards and communicating outcomes to MPS staff, MOPAC and the public as appropriate.
- Producing consistently high quality and timely records of MPS minutes, actions and decisions at the most senior and strategic level.
- Providing advice to paper authors on how to present decisions to corporate boards and the associated governance route to follow.
- Ensuring all meeting papers are provided on schedule, and to the required quality.
- Communicating regularly with private offices and facilitators of group-level meetings on the development of papers, decisions and scheduling of corporate board meetings via email and in person.
- Ensuring consistently high-quality records of corporate meetings are taken, maintained and are made accessible to MPS staff and as appropriate, the public.
- Ensuring the corporate meetings remain fit for purpose, identifying risks and implementing improvements as appropriate.
- Monitoring the Secretariat Team mailbox, ensuring all activities are assigned to relevant owners, and filed systematically for ease of audit and retrieval.
- Managing ad hoc projects alongside your daily workload as required including the Observer Programme for corporate meetings.
The job holder has no direct supervisory responsibility. You will frequently have to work on your own initiative and escalate issues within the governance structure as required.
How to apply
To begin your career at the Met, please click the "apply now" button below. The application process requires a comprehensive CV, a Personal Statement, and an online application form. Your CV should set out career history – highlight evidence that you have experience and achievements relevant to the key responsibilities of this job. Your Personal statement (around 1 page of A4) should provide evidence of your suitability for the role – focusing on the essential criteria of the job. Please note that you should not submit two copies of your CV and ensure that your documents are saved in either PDF or Word format, clearly labelled as CV and/or Personal Statement.
Completed applications must be submitted by 23:55 on 20th July 2025.
Once received, your application will be reviewed against eligibility criteria, following this, your application will be reviewed by the hiring manager. The application review for this vacancy will commence 2 weeks after the closing date.
Following application review, successful candidates will be invited to interview. Interview dates will commence 3-4 weeks after hiring manager review.