Finance Admin Officer
Post Title: Finance Admin Officer
Contract type: Permanent
Rank/grade: C
This role is open to all Police Staff / external candidates who meet the essential criteria of the person spec, regardless of current grade.
The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation to ensure that everyone has the opportunity to thrive in the work that we do.
Salary: Starting from £30,190 plus London Weighting £6,710 totalling £36,900 per annum
Directorate/department: Corporate Services – Finance
Vetting level required: MV / SC (Or Willingness to Complete)
Location: New Street, City of London (Hybrid)
Who are we?
As City of London Police, we protect the people, businesses and infrastructure of the City of London, one of the most important and dynamic environments in the UK and globally. London City is the smallest borough in London, so does that make our job any less challenging? Absolutely not – because there’s so much going on.
City of London Police play a vital role in keeping the City of London diverse community safe. As a staff member you will be helping to making the city safer and deliver a valued service for those that live, work and visit the City.
The City of London Police is keen to promote flexible working and will, subject to operational policing requirements, proactively consider all applications to work flexibly.
The City of London Police is committed to equality of opportunities and continuously strive for inclusivity within our Force. We welcome applications from all sections of the community, particularly from those with disabilities and long-term conditions, those with Black, Asian and other Minority Ethnic backgrounds, non-male candidates, and LGBTQIA+ individuals.
About the team
It is an exciting time to join the Finance team. The team is being developed to provide an exceptional Finance service supporting and enabling front line policing. This includes supporting transformational change, driving commercial opportunities and building strong relationships across the Force and with our partners. We are looking for excellent finance professionals to provide a range of services across the team including transactional processing, business partner support and strategic planning. As well as a strong grounding in financial services, candidates will have an ethos of continuous improvement to support ongoing development of the service, the team and the Force. A background in public sector finance would be an advantage. This is a real opportunity to guide future direction and make a real difference.
About the role
The successful candidate will provide high quality, effective and timely support for Police Officers and Support Staff to Client Departments, providing a range of administrative support functions relating to some or all the following: Processing of requisitions such as stationery items, raising of manual invoices for claiming income and expenditure, processing overtime and expense claims, calculating interpreter payments.
Responsibilities
In this role, you will be:
- To be responsible for processing requisition orders for Client Departments in accordance with Procurement & Financial Regulations, checking for completeness and budgetary provision., on the appropriate Financial system.
- To be responsible for receipting of goods and supplies on the appropriate Financial system in a timely manner against confirmation of receipt and to contact Client Departments to check status of delivery if confirmation not received.
- To be responsible for reviewing the validity of commitments created on the Financial System via purchase orders by contacting Client Departments to verify transaction is still outstanding.
- To be the first point of contact for all Client Departments and to deal withenquiries in a timely and efficient manner whether in person, email, written or telephone.
- To be responsible for raising manual debtor invoices for payment, and to contact debtors chasing payment when required/ overdue.
Requirements
For this role, we need you to have experience of:
- Proven experience in interpreting and applying policies and procedures
- Experience of explaining difficult issues such as interpretation of policies to staff and managers
- A sound knowledge of database management, Microsoft Office suites, including Word, Excel, Outlook and CBIS
- Excellent customer care and interpersonal skills to clearly explain policies, procedures to staff at all levels, consistently maintaining confidentiality and discretion.
- Proven administrative and organisational skills with a specialised administration unit with evidence of meeting and negotiating deadlines, as well as effectively prioritising a changing workload
This vacancy is open only to those who have the right to work in the UK.
If you would like to discuss the role please contact mark.paddon@cityoflondon.police.uk
Selection Process
As part of the initial application process, you will be asked to evidence how your experience, skills, and knowledge demonstrate your ability to meet the person specification of the role.
The application and interview will be tested under Level 1 of the College of Policing Competency and Values Framework.
Applicants who fail to address the skills/knowledge/experience of the job description will not be considered.
The closing date for applications is 29th April 2025 23:59.
Following shortlisting, successful candidates will be invited to attend a competency-based interview, to be held week commencing 12th May 2025
We strive to ensure all our information and services are accessible to and useable by everyone. If you would like to receive any information in a different way, would like us to do anything differently to help you apply for our roles, or have any other questions, please get in touch with HR via hrservices@cityoflondon.police.uk
Benefits:
A diverse workforce improves the service we provide to our public by making us more approachable and relevant within our communities. This is why it’s vitally important that we recruit people from a wide range of communities and backgrounds with an understanding of cultural issues and a wide range of skills. We therefore particularly encourage female and people from Black, Asian and other Minority Ethnic communities to join us.
The way we work is changing. With a few exceptions most roles will be able to accommodate part time, job share and flexible working patterns. We can also offer hybrid working patterns of home and office based shift patterns. Feel free to speak to us about any flexible working requirements.
The Force has a number of Staff Support Networks that can offer you support and advice. Applicants are very welcome to contact the networks directly if they need any support or ask any question before they apply. For further information on the networks and their contact details please visit: