SY-Vehicle Commissioning Support Officer

Role: Vehicle Commissioning Support Officer

Department: Vehicle Fleet Management

Location: Churchill Way, Sheffield

Salary: £27,747 - £35,526

Hours: 37

Contract Type: Permanent

We have an exciting opportunity for a Vehicle Commissioning Support Officer to join our Vehicle Fleet Management Team. In this role you will assist with the vehicle replacement programme and provide support to management and the wider commissioning team.

Key responsibilities:

Undertake business administrative, procurement and finance tasks, such as arranging and participating in meetings, updating and publishing documentation.
Responsibility for the recruitment, development, welfare, performance, discipline and health & safety of the Staff within remit.
To administer and oversee daily tasks for the commissioning function, including the creation and amending of reports, data cleansing, process development and liaising with suppliers where necessary.
Actively assist in the day-to-day delivery of planning and monitoring in all aspects of vehicle commissioning and stores
Work as part of the VFM team, assisting colleagues across both sites and build relationships with external agencies/partners and suppliers.
Have expertise and knowledge of specific categories of vehicles, e.g. Traffic, Firearms, Beat, and construct vehicle specifications accordingly. Detailed knowledge of equipment specifications required for conversion of specialist police vehicles.
Contribute to decision-making and help develop best practice for maintaining the efficiency of the vehicle replacement process.
Extract Data and ensure the accuracy for reports for the Management Team, internal and external stakeholders.
Monitor vehicle delivery dates and liaise with Senior Fleet Manager and Finance.
Assist in the creation and formulation of associated policies.
Carry out research, provide project management support and advice.
Plan and prioritise workload of commissioning team.
To develop and automate fleet processes to ensure the effective and efficient management of stores and commissioning, ensuring stock levels are maintained at the optimum level and discrepancies are minimised.
Detailed knowledge of parts and suppliers to achieve timely repairs of vehicles and commissioning of new vehicles.
May be required to work outside normal working hours and travel around and outside of the force area.

Skills and experience:

Knowledge and experience of Fleet Management Systems e.g. Tranman, Telematics, Stores Management, supplier on line services.
Knowledge and experience of parts management, supply chain & ability to have sufficient stock to maintain production through the workshops.
Good written and oral communication skills, previous experience of Microsoft Excel, Microsoft Access and Microsoft Power point.
Desire to learn and develop personal knowledge and skills to ensure best practice and have the ability to resolve problems.
Must hold a full driving licence and pass SYP Driving Assessment.

Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview

For more detailed information relating to the role, skills and experience for this role, please click here to view the role profile

What we offer:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

A highly competitive salary and access to a generous pension scheme
Generous annual leave allowance
A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
Flexible working arrangements including flexi-time and hybrid working
A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
Employee Assistant Programme (accessible 24/7) offering confidential support and advice
Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
Committed to embedding sustainability: South Yorkshire Police Sustainability Strategy 2020-2025 (yhrn.police)
Membership to the Sports and Social Club
Access to a wide range of staff support groups and networks

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a fixed role.

Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a police premises or other agreed organisational/partner premises.

South Yorkshire Police’s Key Values:

At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Contact details:

For further information about the role, please contact: Jo Buckley on 07769 131435

Closing Date: 4^th March 2025

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

How to apply:

Please click ‘Apply’

Candidate Information:

Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion:

Applications are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome applications from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to undefined anyone who requires Part Time/Job share working hours.

Documents to Review:

For the Police Staff Recruitment Vetting Handbook - Please Click here

For Application Guidance and Tips - Please Click Here

For the FIT Values of South Yorkshire Police - Please Click Here