Senior Leadership Team Personal Assistant (Maidstone Police Station, Kent/Smarter Working)
Location of Role: Maidstone
Advert Closing Date: 04/02/2025
Starting Salary: £26,385.00 (pro-rata for part-time vacancies)
Part/Full Time: Full Time
Contract Type: Permanent
Working Pattern: Mon-Fri
Weekend/Evening Working: No
An exciting opportunity has arisen for a full time Personal Assistant within West Division. This role will be based at Maidstone Police Station with the expectation of regular travel to Tonbridge Police Station and occasional travel to other sites as required.
As a PA, you will be providing a full range of services, including taking minutes/actions, email and diary management, and producing correspondence in order to provide full secretarial support to the Senior Leadership Team (SLT). You will be responsible for arranging events on behalf of the SLT such as Awards Ceremonies, therefore experience in this would be an advantage.
You will be organising meetings on behalf of the Senior Leadership Team and preparing all paperwork beforehand, distributing agendas, minutes and reports as necessary, in order to ensure that all participants are prepared. You will be required to attend meetings to provide PA support, taking minutes and actions as and when required, as well as on rare occasions for multi-agency county emergencies specifically, providing administrative support for meetings, actions and auditable documentation.
The post holder will be required to organise and prioritise their own workload, working independently and at times under pressure. Previous secretarial or administration experience is an essential.
You will have knowledge and experience of various Microsoft packages as you will be responsible for diary and email management via use of Microsoft Outlook, utilising systems to implement and develop effective tools to manage a high volume of correspondence from a variety of internal and external stakeholders and Staff, enabling the Senior Leadership Team to operate efficiently and effectively in respect of their core duties.
The commitments of the Senior Leadership Team can be fluid and dynamic – to support this, you should be flexible and be able to make decisions in order to prioritise and adjust workloads in order to meet critical deadlines.
You will form part of PA teams within your Division and a wider county-wide team, and as such evidence of strong communication and team working skills is desirable.
As the first point of contact for the Senior Leadership Team and a representative of Business Services, the post holder must have effective communication skills, self-confidence, and the ability to apply tact and diplomacy at all times. You may also possess previous experience in a customer service role. The role requires initiative and judgment to respond to and deal with problems sensitively and confidentially as they arise, without the need for support, therefore being innovative and open minded would be advantageous.
A good general level of education ideally to A level standard, with a GCSE or equivalent level pass in English language, is essential.
Kent Police offer smarter working which allow some flexibility in terms of work arrangements. Due to the operational nature of this role, there will be an expectation to travel to the office at least twice per week, but occasionally more, dependant on the requirements of work.
For further information about this role, please contact Amy Mason (Team Leader) by email at amy.mason@kent.police.uk.
For the full job description please click here
Your application for this role will be shortlisted on the content you provide within the “reason for application” question, within the application form itself. CV’s, covering letters or attachments are not included in the shortlist. Within your “reason for application” answer, please refer to any experience, skills, and abilities you feel you have that will make you suitable for this role, based on the role criteria stated in the job advert or job description. Please provide as much detail as possible as insufficient content may mean you do not meet the shortlisting criteria, however please note this question is limited to 9000 characters and this system will count spaces and blank lines as characters. This count may differ from the Microsoft Word word count function therefore you may wish to use a different online character counter to check the characters used.
Depending on your current vetting level and security clearances, you may be required to complete additional vetting information during the recruitment process.
Kent Police and Essex Police welcomes applications regardless of age, disability, gender reassignment, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, sex, or employment status.
Please let us know if you require extra support at any stage of the application process, or for further information regarding this position, please email us at recruitment.business.services@ecis.police.uk stating ‘Application Support and Adjustments’ in the title of your email. Alternatively, you can call us on 01245 452833.
Where appropriate we will make adjustments to the selection process, working arrangements and/or the working environment provided it is reasonable in all the circumstances to do so.
This post is open to:
- British Citizens
- Members of a European Economic Area (EEA) state who hold settled status under the EU Settlement Scheme.
- Commonwealth citizens or foreign nationals (who are not British citizens or European Economic Area (EEA) state members) who have leave to enter or remain in the United Kingdom for an indefinite period that is free from restrictions.
All applicants (except those who have been serving abroad with the British Armed Forces) must have lived in the UK continuously for the past three years.
Essex Police and Kent Police are an equal opportunities employer. Communications may be recorded for monitoring purposes.