Vacancy Information

Division / Department - Criminal Justice
Grade - Grade 7
Status - Full Time
Contract Type - Fixed Term Contract
Salary Grade Range - £25,626 - £27,747
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Multiple Locations (see advert)

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner

The Role & Key Responsibilities

An exciting and sought-after opportunity has arisen for a Secretary to work as part of the team supporting Criminal Justice and Custody.

This role is key to the smooth running of the department, providing support to the Command Team and the wider department. You will have defined stakeholders across the entire force and with partner agencies and will work as an integral part of the small, but dynamic, Criminal Justice & Custody Department. You will be providing effective, efficient, proactive professional secretarial and administrative duties.

You will have excellent team working skills and a practical, flexible and pro-active approach, with a willingness to support and deputise for colleagues.

Self-motivated and able to work with initiative and minimum supervision, you will need to have proven experience of delivering high quality work, prioritising and working to often tight deadlines.

It is expected that you will have proven experience of managing competing priorities and planning and prioritising your work effectively.

In addition to providing core secretarial support, dealing effectively with telephone calls, diary management and emails. You will attend meetings and be responsible for the dissemination of relevant papers, as well as ensuring accurate minutes are captured electronically, and subsequent actions are recorded and distributed. Operating in a customer focussed role you will have regular interaction with senior management teams and police officers and staff from all levels across the force.

You will be able to demonstrate evidence of good interpersonal and verbal and written communication skills, including GCSE English Grade C or above (or equivalent). Excellent customer services skills and a “can do” attitude are a must.

Supporting the Criminal Justice and Custody command team and senior members of the department the role will involve diary and email management, drafting responses to emails and correspondence; producing, collating and circulating meeting papers; attending and minuting meetings; providing an effective note taking service booking of events, travel arrangements and accommodation; meeting visitors and taking telephone calls, ensuring a high level of customer service.

Skills & Experience

Essential Skills:

• Good Microsoft Office skills, including knowledge of MS Word, Outlook, PowerPoint and Excel
• Ability to take minutes and accurate typing to 60 words a minute
• Good general IT literacy
• Good verbal and written communication skills
• GCSE English Grade C or above (or equivalent)
• Outlook diary management experience
• Strong organisational skills and the ability to manage competing priorities
• Ability to produce good results with limited supervision and limited direct instructions
• Ability to produce high quality work to tight deadlines
• Excellent customer service and rapport building skills
• Ability to appropriately handle sensitive information within GDPR legal requirements
• Proven track record of secretarial and office experience
• Good interpersonal skills facilitating daily interaction with a wide variety of contacts at all levels, both within the immediate team, Sussex Police and externally.
• Problem solving skills

Desirable Skills:

• Previous minute taking experience
• Experience of booking travel and accommodation for stakeholders
• Previous experience of supporting one or more senior staff members in a secretarial capacity

Why Work With Us?

Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme

Please use the following links for more information on the benefits of working with Surrey Police or Sussex Police

Further Information

For further information about the vacancy, please contact Penny Slater with any questions.

Email: penny.slater@sussex.police.uk / CJ.Secretariat@sussex.police.uk

Diversity Statement

We are only as good as our people.  It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly.  You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.

This post is being advertised in parallel with Force redeployment processes.  Any redeployees who are identified will be given preference.  This may result in the post being withdrawn at any point during the recruitment process.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;

• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.

Attachments

• Job Description - CJ Secretary Role Profile