HP - Joint Estate Services Support Officer
Role: Joint Estate Services Support Officer
Department: JES – Joint Estate Services
Scale: SC4
Salary: £26,106 - £28,653
Location: Melton, Wyke Way
Hours: 37 Hours per week (Full-Time) Office based
Contract: Permanent X1 Immediate vacancy & Succession planning (For future vacancies)
Humberside Police are looking for a highly motivated individual to join them in their busy Joint Estates Department.
As a JES Support Officer, you will assist with the delivery of the estate service by providing effective and efficient administration support to the Joint Estates function.
The role holder will be required to contribute towards the ongoing improvement of the client estate and facilities for the office of the police and crime commissioner, Humberside Fire and Rescue and Humberside Police.
This role will require you raise and process orders, process, and forward invoices to finance for payment and perform other clerical duties.
Key Responsibilities:
- Engage with others on behalf of JES including stakeholders (internal and external), contractors, agencies and consultants, Local Authorities and client service units. Liaises with and supports other members of the JES to provide a comprehensive building maintenance service to clients.
- Manage and maintain Humberside Police’s Access Control System, providing a service to building users and ensuring compliance with corporate security policy.
- Validate energy consumption and support in the resolution of queries/disputes, maintaining energy records and assisting with the production of reports/information.
- Review reactive requests for service and allocate to appropriate contractors and/or JES Buildings Team within service response standards.
- Provide efficient and effective administrative support to Joint Estates Services Management Team and staff. Collate information and provide updates and reports to support priority setting and decision making.
- Provide support to all areas of the department in updating records, handling enquiries into the office, liaising with clients, stakeholders, contractors, and suppliers.
- Act as the JES point of contact for supply chain vetting and manage all confidential information in line with organisational policy.
- Works within guidelines and policy but will be able to use initiative and judgement to identify the best available option and takes or recommends a course of action to achieve the desired result within the appropriate timescales.
For further information relating to the role and tasks of this position please refer to the attached role requirement.
What the role requires:
- Experience of working in a customer orientated field
- Has knowledge of building management systems, database systems, ordering and invoicing systems used for financial control.
- Experience of maintaining databases and researching data from computerised recording systems.
- Experience of working in a clerical field, incorporating record keeping, telephone work etc
- Excellent communication skills
- Computer literacy/keyboard skills
- Excellent organisational skills
- Ability to work with minimum supervision when required.
- Carries out tasks in an accurate and methodical manner with an eye for detail.
- Ability to work as part of a team.
- Ability to prioritise workload.
For further information relating to the role and tasks of this position please refer to the attached role requirement.
Perks of working for Humberside Police:
From great perks, agile working and professional development, we want you to have the best possible journey throughout your Humberside Police Career.
Our Police Staff work extremely hard, which is why we are proud to offer a host of reward and recognition schemes. Whether it’s Cycle to Work scheme, Gym and health schemes, we have the perks ready for you to benefit from.
Follow the link to watch our force film! https://youtu.be/bkfuf5fa8x0
Further Perks:
- Generous annual leave allowance
- Training and development opportunities
- Coaching & Mentoring Scheme
- Access to a range of occupational health facilities (Discounted Healthcare, 1st year free and 2nd year subsidised)
- Employee assistance service (accessible 24/7)
- Flexible/Hybrid working where applicable.
- Generous pension scheme
- Blue Light Discount
- Access to the forces onsite gyms
- Free on-site car parking
- Humber bridge tag (If travelling from the Southbank)
Pre – Employment Checks and Eligibility:
- Internal applicants MUST have completed a successful probationary period and tenure (if applicable) before applying for another role within the force.
- Applicants must meet the minimum requirement checkable history criteria of at least 3 years continuous residency in the UK to apply for roles with Humberside Police.
- Successful candidates will undergo a vetting procedure pre-requisite of employment. (Please note, with holding any information asked by the vetting department, may delay the vetting procedure, or result in your vetting been refused and the offer of employment been withdrawn)
- Tattoo’s will be reviewed as a part of the recruitment process to ensure we maintain a level of professional standards and to make sure the images do not cause offence or are unacceptable.
Contact point for applicants:
If you have any questions regarding the recruitment process, please contact us at recruiting@humberside.pnn.police.uk
How to apply for the role:
To apply for the role, please click the ‘Apply’ button below.
Please note, you must wait 3 months before submitting another application if you have applied for THIS role within the last 3 months.
For Information & Advice on completing an online application, please follow the link below.
Closing Date: Thursday 5th December 2024 at 23:55
Interview date: TBC
It is not likely that closing dates will be extended, other than in exceptional circumstances and would need to be with the permission of the Recruitment Manager and Line Manager of the role.
The Recruitment Manager can authorise to close any vacancy before the closing date stated on the advert.
Attachments:
- Role Requirement
- Guidance for completing your application.
- Recruitment Brochure
- Preferred candidate roadmap
Humberside Police welcome applications from underrepresented communities. For further information on positive action within Humberside Police, please visit the positive action page: