HP - Clerical Assistant
Role: Clerical Assistant
Department: Legal Services (LSU)
Scale: RLW
Salary: £23,154
Location: Priory Road, Hull
Hours: 37 Hours per week (Full-Time)
Contract: Permanent
Humberside Police are looking for a Clerical Assistant to work in their Legal Services Unit. The successful candidate will provide a comprehensive clerical and administrative support to the legal service unit.
The role holder will be required to manage the diary for the legal services team and will be the point of contact for daily enquiries.
As the post holder, you will be expected to work within generally defined guidelines but may be required to use judgement and discretion in dealing with non-routine matters for which there may not be a readily available precedent and must have experience of working in a highly confidential department.
Key Responsibilities:
- Is responsible for undertaking duties in an efficient, conscientious and courteous manner.
- Maintaining accuracy and meeting predetermined deadlines.
- Ensuring actions taken do not impede the effectiveness or efficient running of the legal services department.
- Undertakes research/fact finding relating to tasks specified by staff within the unit. Research systems regarding historic case law or relating to civil claims made against Humberside Police. Collects, collates, and prepares information, returns and/or statistics for the use by force solicitors in cases.
- Undertakes routine document processing functions such as data entry, record checking/updating, application distribution and collection, invoice/order processing and claims processing.
- Provides a comprehensive range of secretarial/clerical services to the Legal Services Unit including shorthand, word processing, audio and copy typing, filing, photocopying, document collation and distribution, routine statistical work, provision of refreshments, room bookings, as well as making routine telephone enquiries. Duties of a non-routine nature may involve information/material of a confidential nature, which may require a degree of interpretation and initiative.
- Monitors, directs and answers queries via telephone and in person within pre-determined guidelines acting as the initial point of contact for Legal Services, directing where appropriate matters to more senior colleagues within the unit.
- Manages the diary for all of the Legal services team. Organises meetings, provides support services and subsequent action as necessary, including agenda preparation, collation of supporting papers, taking and producing minutes where necessary including from audio recordings.
For further information relating to the role and tasks of this position please refer to the attached role requirement.
What the role requires:
- Educated to GCSE standard or equivalent.
- Typing/Word Processing RSA II or equivalent or previous experience in a typing/word processing environment.
- General administration experience including filing, record keeping, processing telephone calls etc.;
- Demonstrates the ability to complete tasks accurately within specified deadlines.
- Willingness to learn and undertake a variety of tasks.
- Possesses an understanding of when to refer matters to more senior staff.
- Possesses the ability to prioritise tasks effectively and works well with minimum supervision.
For further information relating to the role and tasks of this position please refer to the attached role requirement.
Perks of working for Humberside Police:
From great perks, agile working and professional development, we want you to have the best possible journey throughout your Humberside Police Career.
Our Police Staff work extremely hard, which is why we are proud to offer a host of reward and recognition schemes. Whether it’s Cycle to Work scheme, Gym and health schemes, we have the perks ready for you to benefit from.
Follow the link to watch our force film! https://youtu.be/bkfuf5fa8x0
Further Perks:
- Generous annual leave allowance
- Training and development opportunities
- Coaching & Mentoring Scheme
- Access to a range of occupational health facilities (Discounted Healthcare, 1st year free and 2nd year subsidised)
- Employee assistance service (accessible 24/7)
- Flexible/Hybrid/Agile working where applicable.
- Generous pension scheme
- Blue Light Discount
- Access to the forces onsite gyms
- Free on-site car parking
- Humber bridge tag (If travelling from the Southbank)
Pre – Employment Checks and Eligibility:
- Internal applicants MUST have completed a successful probationary period and tenure (if applicable) before applying for another role within the force.
- Applicants must meet the minimum requirement checkable history criteria of at least 3 years continuous residency in the UK to apply for roles with Humberside Police.
- Successful candidates will undergo a vetting procedure pre-requisite of employment. (Please note, with holding any information asked by the vetting department, may delay the vetting procedure, or result in your vetting been refused and the offer of employment been withdrawn)
- Tattoo’s will be reviewed as a part of the recruitment process to ensure we maintain a level of professional standards and to make sure the images do not cause offence or are unacceptable.
Contact point for applicants:
If you have any questions regarding the recruitment process, please contact us at recruiting@humberside.pnn.police.uk
How to apply for the role:
To apply for the role, please click the ‘Apply’ button below.
Please note, you must wait 3 months before submitting another application if you have applied for THIS role within the last 3 months.
For Information & Advice on completing an online application, please follow the link below.
Closing Date: Wednesday 26th September 2024 at 23:55
Interview date: TBC
It is not likely that closing dates will be extended, other than in exceptional circumstances and would need to be with the permission of the Recruitment Manager and Line Manager of the role.
The Recruitment Manager can authorise to close any vacancy before the closing date stated on the advert.
Attachments:
- Role Requirement
- Guidance for completing your application.
- Recruitment Brochure
- Preferred candidate roadmap
Humberside Police welcome applications from underrepresented communities. For further information on positive action within Humberside Police, please visit the positive action page:
Diversity and positive action | Humberside Police
We’re an equal opportunities employer and a promoter of diversity and inclusion in the workplace. Humberside Police encourage and welcome applications from candidates from all backgrounds. Regardless of gender, sex, ethnicity, race, religion, education, socioeconomic background, disability, or sexual orientation.
Humberside police also have Disability Confident status, which means we are committed to making the most of the talents that Individuals with disabilities bring to the workplace.