Management Assistant - HC623405
Job Title: Management Assistant - HC623405
Location: SHQ Netley or HQ south Kidlington - Hybrid working
Salary: Scale 4, £27,204.00 - £29,859.00 per annum
Hours: 37 hours per week
Contract: Temporary for 12 months
Closing Date: Sunday 1st March 2026 at 23:59 hours
Internal Secondment Declaration Form
If you would like to apply for this temporary post as a secondment you must have the prior approval of your current Line Manager and Head of Department. Please therefore ensure you have completed the ‘Police Staff Internal Secondment Declaration’, and forwarded it as instructed to obtain their sign-off. This step must be completed so the form is submitted as part of the application process, prior to the vacancy’s closing date. Your declaration form should be uploaded alongside your application form. Please note that completion of this declaration is required whether or not your application is supported. Lack of managerial support will not prohibit you from applying, but it may have implications on your employee status. As a result you should consider this fully. Such applications will be treated on a case-by-case basis and following consultation with the Head of HR & OD, as per the Secondment guidance.
Are you looking for a new and interesting opportunity? Join our dynamic Team!
Your support will be pivotal to the Senior Leadership Team of Joint Operations Unit of Hampshire Isle of Wight and Thames Valley Police .
You will act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences and you will also provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
You will have to record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action and co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
Amongst other tasks, you will create and maintain a variety of computerised records and indices specific to roles and Commands.
There will also be periods of supporting the wider business support roles across multiple exciting portfolios including Dogs, Mounted, Public Order, Marine, Air support and Operations Planning teams.
You will be requested to monitor and manage Senior Leaders’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable) and to collate information and electronic or paper files required to respond to internal and external enquiries.
You will form part of a wider Force Management Assistant team and you will be required to offer resilience and flexibility at locations or departments other than the home stations to support Senior Leadership Team or Command, therefore you will need to have the ability to travel across both Thames Valley & Hampshire Isle of Wight if required.
For further info about this great role, please, click here.
We ask you that you are Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level and we ask for RSA II in Typing/Word Processing.
Do you have extensive secretarial or administrative experience in a office environment?
Do you have substantial experience of typing/word processing and proficient in document layout?
Are you computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams?
We are the right Team for you!
All roles are expected to know, understand and act within the ethics and values of the Police Service.
Please, click on the links below!
We Are Emotionally Aware Level 1
We Take Ownership Level 1
We Collaborate Level 1
We Analyse Critically Level 1
We Are Innovative & Open Minded Level 1
Our Values
Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.
Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.
Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.
The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process by contacting: positive.action@hampshire.pnn.police.uk
The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.