Health and Safety Officer
Prospective officers and staff must be held to a higher standard of behaviour and accountability than members of the public, and that therefore their right to privacy can be fettered in certain circumstances. This is to ensure that members of the police are fully aware and accountable for the unique powers entrusted to them and the standards of professional behaviour they swear to uphold.
To provide advice for enquiries into the Health and Safety Team, coordinating and retaining health and safety related data and documentation ensuring quality and accuracy.
Key Responsibilities:
Respond to all enquiries in a timely and accurate manner, providing advice on policy and process related matters
Recognise personal limitations and escalate matters to the Health and Safety Advisors, when they are outside of your level of expertise
Ensure all incident records are accurately completed, requesting further detail where required to complete the record
Identify incidents that require investigation, and depending on severity either request the relevant information from the line manager or notify the Health and Safety Advisor that will provide support
Ensure internal stakeholders are notified of pertinent detail / records relating to incidents
Identify incidents that require notification to the HSE under RIDDOR and ensure the Health and Safety Advisor / Head of Health and Safety is notified
Ensure all RIDDOR documentation is logged and retained within the incident recording system
Monitor the completion of investigations for quality and accuracy
Analyse reports for any emerging trends and notify the Health and Safety Advisor / Head of Health and Safety of any trends identified
Alert the Health and Safety Advisor / Head of Health and Safety of any significant incidents as soon as possible
Ensure that the action plan process is managed and that accurate data is provided to LPA’s and Departments
Manage the walkthrough inspections process, ensuring that notifications are provided to stakeholders
Ensure the quality of the walkthrough inspections is of a high standard and provide further advice and to stakeholders where issues are identified
Manage the local health and safety committee process, ensuring that meetings are scheduled and are provided with the required management information
Record the minutes of the health and safety committees, ensuring a high level of quality and retain them for evidential purposes
Attend meetings to update on matters of policy and process
Ensure risk assessments that are submitted are suitable and sufficient (as defined by Regulations) and retain them for future reference
Manage the review process for risk assessment, issuing reminders to stakeholders as required
Ensure fire safety management information is collated and reminders are issued to key stakeholders for activities such as fire drills, evacuation plan review, weekly alarm testing and fire risk assessment
Maintain records of the Site Safety Leads and build effective working relationships with the to ensure a smooth flow of information
Monitor the health and safety website to ensure information to ensure the information available is accurate
Manage the Document Control process to ensure the information provided by the team remains current
Manage the CX system for the team ensuring any actions are completed within a timely manner
Build effective working relationships with stakeholders e.g. Insurance and Risk Manager, Property Services Team, Facilities Team, IT&D
Produce health and safety data to answer requests for information, including:
Benchmarking data
Investigation data
FOI Requests
Data for Audits
Bespoke data requests
Performance data
Ensure the incident recording system is managed to maintain access for users by working closely with IT&D colleagues
Develop the system to include all areas of safety management as guided by the Head of Health and Safety
Support the team on the use of the systems and processes.
Essential Skills:
Excellent working knowledge of Microsoft Office software, particularly Excel
Proactive and practical approach
Good interpersonal skills
Building and maintaining strong working relationships
Creative and driven to deliver
Excellent communication skills
Customer focused
The ability to challenge constructively.
Desirable Skills:
Level 3 qualification in Occupational Safety and Health
Minimum of two years’ experience in health and safety
Knowledge / Experience of the Police Service
Benefit Statement:
By choosing to join West Midlands Police you will receive an enhanced benefits package including:
Fair remuneration with progression opportunities and access to a very competitive pension scheme.
Enhanced annual leave in addition to public holiday entitlements.
Discounts across travel, parking, daily costs of living and leisure activities.
A comprehensive wellbeing package including 24/7 support, free eye tests and flu jabs
Comprehensive benefits including pension, Blue Light Card, and employee assistance programme.
Vetting: Successful applicants will be required to pass Recruitment Vetting and Counter Terrorism Clearance scrutiny prior to commencing their role, this will include a full background & financial disclosure as part of the vetting process.
Medical: Successful applicants will be subject to a medical assessment which may include a drug or hearing test.
Interview: TBC
Hours/Location: Monday - Friday 08:00 - 16:00, Logistic Centre
Contact: For further information email careers@westmidlands.police.uk
West Midlands Police is a Disability Confident Leader - the highest level an organisation can achieve under the scheme run by the Department of Work and Pensions. As part of our commitment we operate a ‘Disability Confident Interview Scheme’ - all candidates who declare a disability and meet the essential criteria for the role will be offered an interview.
It is important to note that there may be occasions where it is not practicable or appropriate to interview all disabled people who meet the essential criteria for the job. For example: in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. In these circumstances, the employer could select the candidates who best meet the essential criteria for the job, as they would do for non-disabled applicants.
"Diversity and Inclusion Vision: Maximise the potential of people from all backgrounds through a culture of fairness and inclusion to deliver the best service for our communities"