Occupational Health Unit Administration Support
Role: Occupational Health Unit Administration Support
Department: HR & Learning
Location: Escafeld House, Ecclesfield, Sheffield
Salary: £25,242 - £27,204
Hours: 37
Contract Type: Permanent
In this role you will be customer focused and provide an administration support to clinical teams.
Key responsibilities:
Execute daily admin tasks to a high standard such as scheduling appointments, reception duties, compiling files and scanning.
Maintain records on the OH management system and ensure that all records are clear and up to date with current status.
Answering telephone, e-mail and face to face enquiries and provide appropriate advice.
Support the clinical teams with day-to-day delivery of the service to ensure a superior client experience.
Supporting the Admin Managers with producing data reports and other information for stakeholders.
Engage with visitors to site ensuring that they pass the required security checks and support site inspections.
Monitoring daily workflow and highlighting issues to relevant clinician to ensure prompt action is taken.
Diary management of the occupational health advisory teams ensuring that service delivery KPIs are met and raising concerns with the OHU Management Team.
Support the OHU teams with any other tasks as directed.
Skills and experience:
Passion for excellence and high standards of client care.
Excellent communicator, written and verbal.
Ability to organise themselves and work streams to a high standard
Self-motivated.
Attention to detail and comfortable managing multiple tasks.
Ability to use own initiative and make decisions.
GCSE Maths and English.
Experience of use of electronic systems, email, word, excel, internet etc.
Experience of undertaking administration duties to a high standard.
Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview.
For more detailed information relating to the role, skills and experience for this role, please click here to view the role profile.
What we offer:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:
- A highly competitive salary and access to a generous pension scheme
- Generous annual leave allowance
- A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
- Flexible working arrangements including flexi-time and hybrid working
- A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
- Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
- Employee Assistant Programme (accessible 24/7) offering confidential support and advice
- Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
- Committed to embedding sustainability: South Yorkshire Police Sustainability Strategy 2020-2025 (yhrn.police)
- Membership to the Sports and Social Club
- Access to a wide range of staff support groups and networks
Eligibility:
Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.
Appearance & Standards:
South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.
South Yorkshire Police’s Key Values:
At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.
Smarter ways of Working:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.
There are 3 different categories as part of this which are: Fixed, Field and Hybrid.
This role has been evaluated as a hybrid role.
Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.
Vetting Level:
The vetting level for this role is Management Vetting (MV). If successful your vetting will be reviewed and uplifted. For further information please contact the Vetting Unit on Force_Vetting_Unit@southyorks.pnn.police.uk
Contact details:
For further information about the role, please contact: Neil Hughes on 0114 2963989
Closing Date: 24th December 2025
Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.
Candidate Information:
Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.
Diversity & Inclusion:
Applications are particularly welcome from female and ethnic minority candidates.
It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome applications from these valuable underrepresented groups.
If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk
In addition, we will look to support anyone who requires Part Time/Job share working hours.
Documents to Review:
For the Police Staff Recruitment Vetting Handbook - Please Click here
For Application Guidance and Tips - Please Click Here
For the FIT Values of South Yorkshire Police - Please Click Here
View our recruitment video: