Vacancy Information

This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.

Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.

Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances and hours.

Division / Department - Joint Transport Service
Grade - Surrey Police Grade D / Sussex Police Grade 7
Status - Full Time
Contract Type - Permanent
Salary Grade Range - Surrey Police £26,162 - £29,670 / Sussex Police £25,626 - £27,747
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Crawley Down

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time. 

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner

The Role & Key Responsibilities

Are you an enthusiastic and motivated individual looking for a pathway change and a better work-life balance?

Do you want your weekends back without compromising on your career growth and development?

Do you want to work with the most technologically advanced vehicles within the Law Enforcement sector?

Look no further. We are excited to offer a fantastic opportunity for a dedicated vehicle parts advisor/receptionist to join our dynamic team at our Crawley Down Police Workshop.

Benefits:

Work life balance: Tired of working weekends? Say goodbye to working long hours! We understand the importance of a healthy work-life balance. At Surrey & Sussex Police Joint Transport Service you’ll enjoy a consistent Monday to Friday schedule, giving you more time to enjoy life outside of work, whilst meaningfully contributing to your vital role within law enforcement.

Constant challenge: Do you love solving problems and testing your limits? As a Stores Person with the Joint Transport Service, each day presents a new challenge that will keep you engaged and encourage continuous learning, and allow you to apply your skills to meaningful tasks that directly impact public safety.

Professional Growth: We’re committed to your growth. Surrey & Sussex Police provides ongoing training and development opportunities, ensuring you stay up to date with the latest advancements, to expand your skill and take on more responsibility, as you progress in your career. Regular dedicated 1:1 Focus meetings will provide you with personalised attention to support your development, so you can excel.

Collaborative Environment: Join a team of dedicated professionals who share your passion for vehicles and technology. Collaborate with experts in the field, exchange ideas, and contribute to a supportive innovative work culture.

Comprehensive Employee Assistance Program (EAP) Package: We care about your wellbeing. Our comprehensive EAP package provides you with resources and support should you need to navigate personal and professional challenges, ensuring you have the tools to thrive at work and in your personal life.

Why choose us:

Our Police workshops are a forward-thinking and inclusive environment that values its employees’ well-being as much as their expertise. We believe in fostering a collaborative culture that encourages growth, innovation and a work-life balance. Our commitment to staying at the forefront of technology ensures you’ll always be at the cutting edge of your field, making everyday rewarding.

Join us and discover that you can have a healthy work-life balance, while advancing your career in a supportive and empowering environment.

Apply now and embrace a brighter future!

Skills & Experience

Your role will entail serving both onsite colleagues, and those from the wider Sussex Police Force to ensure that vehicles are repaired and operational again as quickly as possible.

You will greet customers both police and outside agencies, and establish their requirements before dealing with them or passing to relevant staff as applicable.

You will need to build good relationships with your colleagues and our suppliers, ensuring they receive the best advice with your product knowledge and the parts catalogues.

You will identify, source and order parts, check incoming stock against delivery notes, handle and store stock in its rightful place.

You will learn and adhere to Coshh and Health & Safety guidelines.

You will process invoices from external suppliers accurately and in a timely manner.

You will maintain stock records precisely, and carry out periodic stock checks for audit purposes.

Crawley Down workshop is part of a wider group 4 workshops across Sussex and Surrey. Supporting each workshop is a key part of the role, whether remotely or physically.

The key responsibilities will be:

• Responsibility to ensure that there are adequate levels of quick moving stock items to support the repair and maintenance of vehicles and equipment maintained at the workshop location. This will include acting as custodian of stock held in the stores to a value of £230k pa.
• Responsibility to raise accurate purchase orders on the current procurement computer-based system (SAP and / or Oracle) to raise official Purchase Orders, using local and national frameworks agreements and contracts in accordance with the Forces Procurement Rules.
• To take receipt of and manage goods deliveries into the workshop / stores ensuring that they accounted for and placed in stock or issued to the vehicle for Vehicle Off the Road (VOR) items in a timely manner.
• To “Goods Receipt” all parts and services against the relevant purchase order in a timely manner, and in accordance with the SAP / Oracle process and audit requirements.
• Responsibility to maintain an accurate record of stock items “on” and “off” charge. This will require that stock that is no longer required to be returned back to the supplier to reduce redundant stock being held on the shelfs.
• To be responsible for carrying out stock counts and dip checks at their and other workshops in accordance with Force and audit requirements.
• To create and maintain all COSHH Assessments product Safety Data sheets for all products used and stored in the workshop and office environment.
• To provide a reception function which will require answering workshop enquiries and using the SAP fleet system to created internal and external third party and process work orders.
• To assist the workshop and customers to carry out first line rectifications such as replacing lamps and wiper blades.
• Responsibility to support Workshops and Divisions by driving vehicles to and from Workshop and / or third-party suppliers.
• Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.

Why Work With Us?

As our ideal candidate you will possess the following skills and attributes:

• Administrative skills with a keen eye for detail.
• Maths and English GCSE or equivalent.
• Working knowledge of Microsoft packages (Excel, Word and Outlook)
• A desire to give great customer service.
• The ability to follow processes and work to improve them.
• Able to manually lift and carry vehicle parts.
• Strong communication skills.
• Interpersonal skills.
• Team player with a willingness to get stuck into varied tasks.
• Self-motivated individual who can prioritise and manage varied responsibilities without supervision.
• The environment can be exciting and fast-paced, so having enthusiasm and tenacity is an important trait.
• A knowledge of, and interest in, vehicle maintenance is desirable but not essential.
• Full UK driving licence.

Further Information

In return, we will offer you a competitive salary along with:

• This is a Sussex Police contract. 37 hour working week (Mon-Fri) with the opportunity to accrue flexi-time.
• 25 days holiday entitlement (plus bank holidays), increasing to 29 days after 5 years’ service
• No weekend working
• Excellent local government Pension scheme
• Increased benefits for longer service, including Sick pay.
• Paternity and Maternity paid leave.
• Reasonable Flexible working adjustments
• Free onsite secure parking
• Blue Light Rewards for discounts in many high street/online stores
• Training, support and career progression
• Staff support networks
• Sports and Social Clubs
• Gym facilities at various Police sites
• The opportunity to support your community with a rewarding career

Please use the following links for more information on the benefits of working with Sussex Police

 

If you have any queries please contact:

Anita Bryant - Stores Team Leader

anita.bryant@sussex.police.uk

07385 950586

Diversity Statement

We are only as good as our people.  It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly.  You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.

This post is being advertised in parallel with Force redeployment processes.  Any redeployees who are identified will be given preference.  This may result in the post being withdrawn at any point during the recruitment process.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;

• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.

Attachments

• Workshop Stores Person Receptionist Grade 7.pdf