Proceedings Manager

Prospective officers and staff must be held to a higher standard of behaviour and accountability than members of the public, and that therefore their right to privacy can be fettered in certain circumstances. This is to ensure that members of the police are fully aware and accountable for the unique powers entrusted to them and the standards of professional behaviour they swear to uphold.

The main purpose of the role:
Prepare and facilitate cases subject of Police Officer Misconduct Meetings, Misconduct Hearings and Accelerated Hearings – as well as Police Staff Disciplinary Hearings and Regulation 13 hearings.

Key Responsibilities:

Prepare and manage the process of files/documents/evidence for all police officer and police staff proceedings (meetings, hearings and accelerated hearings) in accordance with Relevant Regulations and Guidance i.e. Police (Conduct) Regulations, Police Complaints and Misconduct Regulations
Responsible for excellent file quality
Recommend and prepare Draft Regulation Notices for all police officer misconduct proceedings and police staff disciplinary proceedings
Manage file preparation, submit files for advice to Legal Services in accordance with the SLA
Acquire and maintain good working knowledge of relevant regulations and guidance
Foster and maintain professional working relationships with legal parties
Actively support Case Conference meetings and participate in pre-hearing conferences
Support and facilitate processes for police officer and staff hearings and accelerated hearings
Task Business Support with administrative functions and requirements
Actively assist Business Support and other Colleagues with the requirements around regulations, law and procedure
Liaise and manage interested parties (Legal Counsel, Legally Qualified Persons, Cadre members, OPCC, Police officers/staff and Federation to ensure that proceedings are efficient
Consider the welfare of officers/staff subject of proceedings and take appropriate action. Identify and escalate risks.
Manage witness care at the proceeding in conjunction with the Investigating Officer/Assisting Officer
Provide support and guidance to the Appropriate Authority and Investigating Officer in relation to best practice, Regulations and Home Office Guidance
Manage the requirements for Appeals, support the requirements of the OPCC in their management of appeals arising from hearings
Draft Misconduct Records, manage and assist in the preparation of reports in line with Duty to Reveal Policy
Work with the IOPC for Independent Investigation Proceedings
Carry out research for projects and prepare necessary reports
Prepare and assist with the presentation of data required for SLT and external contacts
Maintain professional relationships, work in a timely manner and manage police records accurately
Manage the movement and security of files, documents and exhibits within the department to interested parties.
Any other duties commensurate with the role and team

Essential:
Post holders will be required to display and evidence:

Excellent planning and organising of case files
Experience in file preparation, legal schedules and redaction
Experience of legal procedures and processes
Experience of legal proceedings in formal settings
High standards of professional behaviour
High standards of file preparation and attention to detail
Ability to plan and prioritise workload in order to work to deadlines
Demonstrate experience and understanding of the use of the sensitive information, its handling and dissemination.
Ability to adopt a flexible approach to work
Demonstrate effective partnership working and collaboration with other departments/agencies.
Excellent interpersonal skills
Sensitivity to the needs of diverse communities and individuals
Excellent IT skills (eg Word, Excel, Adobe-Pro)
Must be willing to undergo and pass relevant vetting requirements to MV and SC level.

Desirable:

Knowledge of General Data Protection Regulations (GDPR) and Freedom of Information.
Knowledge of Police Conduct Regulations 2020
Knowledge of Police Staff Disciplinary Policy
Knowledge of Home Office Guidance
Knowledge of Centurion IT system (although training will be given)

Medical: Appointment to this role will be dependent upon successfully medical checks, which may include a drugs test and if required a fitness test.

Interviews: Will take place week commencing 20th October 2025

Contact: For further information contact Emma.Marbury@westmidlands.police.uk

Benefit Statement
By choosing to join West Midlands Police you will receive an enhanced benefits package including:

Fair remuneration with progression opportunities and access to a very competitive pension scheme.
Enhanced annual leave in addition to public holiday entitlements.
Discounts across travel, parking, daily costs of living and leisure activities.
A comprehensive wellbeing package including 24/7 support, free eye tests and flu jabs.

West Midlands Police is a Disability Confident Leader - the highest level an organisation can achieve under the scheme run by the Department of Work and Pensions. As part of our commitment we operate a ‘Disability Confident Interview Scheme’ - all candidates who declare a disability and meet the essential criteria for the role will be offered an interview.

It is important to note that there may be occasions where it is not practicable or appropriate to interview all disabled people who meet the essential criteria for the job. For example: in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. In these circumstances, the employer could select the candidates who best meet the essential criteria for the job, as they would do for non-disabled applicants.

"Diversity and Inclusion Vision: Maximise the potential of people from all backgrounds