Secretary
Birmingham Local Policing Senior Leadership Team are seeking an exceptionally organised and proactive member of staff to support the team.
The secretarial support team has been developed to provide a dedicated secretarial service for WMP Senior Managers. To provide diary management, and related administrative support to Senior Command members
***Please note that this role will require regular travel to Police Stations within the Birmingham area***.
We may close this advert early if we receive a large volume of applications.
The role involves an array of responsibilities;
- Meeting/diary management, including room bookings, taking minutes or action points. Minutes will only be taken where there is a legal or auditable requirement to do so.
- Meeting and greeting visitors
- Management of correspondence.
- Complaints management/noting taking at discipline hearings as required.
- Rewards and recognition management.
- Gifts and Hospitality register.
- Collection and distribution of internal and external mail
- Cover for annual leave of buddy secretary.
- Ad hoc tasks that may be allocated from the shared service.
Qualifications - Essential
- Clear communicator with good communications skills both verbal and written.
- Acts in a collaborative way that engages with people at all levels
- Possess a high degree of accuracy and attention to detail.
- Highly motivated & resourceful with good time management skills
- IT literate, including the effective use of Office 365, especially outlook as there is a requirement to manage multiple calendars
- The ability to take notes/minutes accurately and produce associated documents in a timely manner.
- Good knowledge of what excellent service delivery looks and feels like.
- Experience of developing and maintaining, standard operating procedures, processes and audit controls.
- Experience of developing strong working relationships with a wide range of stakeholders.
- Experience of managing own workload.
Interviews are likely to take place late July/Early August.
Prospective officers and staff must be held to a higher standard of behaviour and accountability than members of the public, and that therefore their right to privacy can be fettered in certain circumstances. This is to ensure that members of the police are fully aware and accountable for the unique powers entrusted to them and the standards of professional behaviour they swear to uphold.
Vetting
Successful applicants will be required to pass Recruitment Vetting and Counter Terrorism Clearance scrutiny prior to commencing their role, this will include a full background & financial disclosure as part of the vetting process.
Medical
Appointment to this role may be dependent upon successfully completing medical checks, which may include a drugs test and if required a fitness test.
Probationary Policy (Current WMP Staff Only):
Under the Probation Policy, if you are currently in your probation period, “during your probationary period you will not be permitted to apply for alternative police staff roles within the Force unless there are exceptional circumstances. In such cases, you would require the support of your line manager prior to applying for alternative roles, and if successful, your probationary period will start over.”-Policies - Probation Period (Police Staff) (wmpad.local)
West Midlands Police is a Disability Confident Leader - the highest level an organisation can achieve under the scheme run by the Department of Work and Pensions. As part of our commitment we operate a ‘Disability Confident Interview Scheme’ - all candidates who declare a disability and meet the essential criteria for the role will be offered an interview.
It is important to note that there may be occasions where it is not practicable or appropriate to interview all disabled people who meet the essential criteria for the job. For example: in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. In these circumstances, the employer could select the candidates who best meet the essential criteria for the job, as they would do for non-disabled applicants.
"Diversity and Inclusion Vision: Maximise the potential of people from all backgrounds through a culture of fairness and inclusion to deliver the best service for our communities"