Admin Assistant (Business Support) - South West Regional Organised Crime Unit (SWROCU)

The South West Regional Organised Crime Unit (SWROCU) is looking for an Admin Assistant keen to progress their career as part of our Business Team.

This is a varied and interesting role where each day will be different depending on demand. You will be part of a busy team, providing business administration, to include facilities management, finance support and operational requirements such as travel, accommodation and fleet vehicles to the South West Regional Organised Crime Unit (SWROCU), the regions response to serious and organised crime.

(Main) Responsibilities

To provide SWROCU with administrative support including receiving and dealing with email and face to face enquiries, ensuring that confidential information is not disclosed. To manage meeting rooms, fleet bookings and have daily responsibility for the site petty cash and income/expenditure in accordance with force procedures.
To operate SAP (personnel and finance system) and be responsible for procuring all equipment and raising all SWROCU purchase orders for authorisation, ensuring goods have been received and chasing deliveries/credits with the relevant company. To maintain up to date records/spreadsheets.
Financial administration in relation to salaries and over time as well as raising invoices and credit notes.
To be responsible for maintaining SWROCU's fleet; including arranging repair and maintenance, monitoring mileages and booking in vehicles for required services and MOTs.
To be responsible for the arrangement and booking of resources such as accommodation and travel for SWROCU staff, liaising with external companies and keeping accurate records.
To receive by various means, reports of faults and requests for service on building and engineering equipment. To resolve reported faults by liaising with regional force Estates Team and contractors, taking into consideration security vetting clearance requirements.

Salary:

A&S – Scale 4

D&C – Grade 3

Dorset – Scale 3

Gloucestershire – Scale 4

Wiltshire – W5

SWROCU is a collaboration of police officers and police staff from the five South West regional forces. We’re part of a national network of nine ROCUs covering England and Wales.

We have more than 20 capabilities that staff and officers work in to Pursue offenders, Protect and Prepare individuals and organisations, and Prevent people from engaging in serious and organised crime.

Our capabilities are here to advise, to assist, or to fully adopt investigations.

We work with local forces and national partners to target and disrupt criminals posing the greatest risk of Serious and Organised Criminality (SOC). This includes offenders involved in cyber threats, economic crime, drug conspiracies, modern slavery and human trafficking, and child sexual abuse and exploitation.

Police Staff in one of our five regional forces can find out more about SWROCU, read case studies and learn more about our capabilities on our dedicated microsite: https://www.southwestrocu.police.uk/

We’re looking for committed people with the right skillset – or ambition to develop that skillset – to join us.

You don’t need years of experience to join us; we’ll invest in you.

What we can offer you –

Flexible working – with many of our roles we can be flexible regarding working hours and your primary location.
Continuous professional development – we encourage and support career growth, giving you the opportunity of a flourishing career.
Well-being support – we have many support mechanisms in place to assist in improving your personal health and wellbeing.
Other perks include discounts and savings for you and your family on retail, dining out, holidays and theme parks to name just a few.
Flexible local government pension scheme.

Blended Working/ Hybrid Working –

SWROCU encourage flexible working where operationally possible.
This role has been identified as a blended role.
The successful candidate for this role will have the opportunity to work from home two days a week whilst providing office cover three days a week at our Northern Hub. The successful applicant will have the option to discuss working arrangements with their line manager. All applicants must reside within the UK.

Skills, experience and qualifications required

Essential:

Computer literate with experience of using Microsoft packages such as Word, Excel, Outlook.
Previous administrative experience.
Experience of updating and maintaining excel spreadsheets and computerised systems.
Experience of collating information.
Good attention to detail and able to work on your own initiative.
Experience of providing good customer service both face to face and via Teams/telephone.

Recruitment and Selection

Recruitment webinar: Thursday 27th February, 1200
Hosted by the capability lead or a member of their team, this is an opportunity to find out more about the role, the team you would be part of, and ask any questions.
Please contact swrocurecruitment@avonandsomerset.police.uk, whereby invites will be sent accordingly. Please note that webinars will not be recorded
General Data Protection Regulation (GDPR) - we would like to make you aware that this webinar will be a group video call which may show your personal details, such as your name and email address, to other attendees on the call. Attendees also need to be mindful of the misuse of personal data and information displayed in the webinar.
The closing date for receipt of applications is: Tuesday 4th March, 1200
Shortlisting will take place week commencing: Tuesday 4th March
Interviews will be held week commencing: Monday 9th March

How to Apply

All applications are processed through the Avon and Somerset Constabulary online Oleeo portal.

Contact SWROCURecruitment@avonandsomerset.police.uk for further information.

If you reach the assessment/ interview stage of a process and become a reserve applicant, we would like to retain your application. This will be pending further vacancies arising for the same role in a 12-month period. By giving your consent this does not prevent you from applying for any other opportunities.

Additional Information

Vetting and safeguarding

This post is subject to a higher security clearance at MV and SC – Management Vetting and Security Clearance Level.

To be eligible to apply for this role you must have a five-year ‘checkable history’ in the UK – ideally this means that you would have been resident in the UK for the last five years.

In accordance with the National Vetting Policy, SWROCU are committed to safeguarding and operate safer recruitment processes, to ensure a police service that employees are proud to work for because they feel safe, valued and part of a happy and supportive work environment. All employees and volunteers therefore will be subject to background checks including vetting and references.

Police Barred and Advisory lists

Individuals placed on the Police Barred and Advisory lists will not be considered for employment by the police for a minimum of five years from the date of listing in the case of gross misconduct, or three years from the date of listing in the case of poor performance.

Equality, Diversity and Inclusion

SWROCU is working hard to increase diversity and inclusion where communities are currently under-represented including Black, Asian and Minority Ethnic (BAME) communities, people of all ages, abilities, faiths, religions, gender, LGBTQ+ communities and those from disadvantaged or marginalised backgrounds who share our values and wish to make a difference to the communities we serve. All applications will be treated on merit, based on the evidence provided in your application and suitability for the role you have applied for.

Travel to Work Protocol

This is an incentive whereby staff working for SWROCU may be able to claim compensation for travelling to work if they meet a set criteria.

For more information, please refer to a copy of the protocol attached. Should you have any questions please make contact with SWROCUBusinessTeam@avonandsomerset.police.uk

If you are interested to find our more information about this post, please email us at: SWROCURecruitment@avonandsomerset.police.uk