Vacancy Information

Division / Department - Media and Communications
Grade - Grade D
Status - Full Time and Part Time Available
Contract Type - Permanent
Salary Grade Range - £25,400 - £28,805
Working Hours - 36.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Surrey Police Headquarters, Guildford

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner

The Role & Key Responsibilities

From your first day with us you will be part of a policing family making a real difference.

It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.

Do you have good administration skills then this job could be for you!

The role will need to provide a proactive and efficient secretarial and administrative service to the Head of and Deputy Head of Corporate Communications and Engagement and to ensure the administrative demands of the wider team are achieved. This will include:-

• Diary management for Head and Deputy Head of Corporate Communications
• Produce, collate and circulate papers for meetings
• Provide administrative support to designated meetings to ensure that accurate minutes are taken and distributed.
• Develop and maintain appropriate filing and administrative systems,
• Act as departmental contact point for the monitoring and ordering of stationery, equipment, or other products as required. Process orders, liaise with suppliers and be the contact point for servicing and fault reporting of equipment on hire, such as photocopiers.
• Form positive working relations with other secretariat teams, developing a list of key contacts, supporting collaborative ways of working to enhance the secretarial support delivered locally.
• Organise events as requested, to ensure that appropriate facilities are in place and that attendees have required information.

Skills & Experience

You will be required to have

• Excellent interpersonal skills including an ability to be articulate, discreet, diplomatic and polite with the ability to form positive working relationships with internal and external colleagues and partners.
• Experience of working with administrative office procedures and systems.
• Ability to manage their own workload and work unsupervised when required.
• Ability to respond to changing demands and priorities in a constructive and flexible manner.
• Good level of IT literacy, using Microsoft based applications including Word, Excel, Outlook and Powerpoint.
• Strong organisational and communication skills.
• Ability to produce high quality work to tight deadlines.
• Ability to appropriately handle sensitive information.

Why Work With Us?

Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme

Please use the following links for more information on the benefits of working with Surrey Police or Sussex Police

Diversity Statement

We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.

This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;

• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.

Attachments

• ADMINISTRATION ASSISTANT.docx