SY-File Preparation Officer

Role: File Preparation Officer

Department: Criminal Justice Unit

Location: Snig Hill, Sheffield

Salary: £27, 747 - £30,468

Hours: 37

Contract Type: Permanent

We are looking for two File Preparation Officers to join our Criminal Justice Unit. The Criminal Justice Unit deals with the processing and administration of prosecution matters in partnership with the Crown Prosecution Service (CPS) & HM Courts & Tribunals Service (HMCTS).

As a File Preparation Officer, you will work a shift pattern that includes working weekends and Bank Holidays. You will be paid a weekend working allowance for those hours undertaken on a Saturday and Sunday as part of the current shift pattern.

Key responsibilities:

Preparation of either way, indictable only and summary case files for Crown and Magistrates’ Courts
Ensuring quality and timeliness of completed post-charge files, and pre-charge postal requisition files.
Applying the provisions of the Director’s Guidance on Charging (DG6) and the Attorney General’s Guidelines on Disclosure (AGGD) to ensure that cases submitted to CPS comply with the current legislative provisions.
Applying the provisions of the Data Protection Act 2018 and the General Data Protection Regulation, as well as DG6 and AGGD, to ensure that all sensitive and personal/identifying information is redacted from all case material, including digital media, prior to its submission to CPS.
Liaising with internal/external agencies, including District Officers of rank and CPS lawyers.
Assisting operational officers and Police staff with enquiries/problems in relation to file preparation matters
Interrogating and utilising various computer packages, systems, and applications

Skills and experience:

Show evidence of effective quality control in relation to work output.
Ability to identify mistakes and errors and summarise information.
Ability to grasp legal principles.
Flexibility to work overtime or at other locations, Saturdays and Bank Holiday if required to meet organisational needs (days-only posts), or willingness to work a shift pattern to provide a 24/7 service (shift-working posts).

Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview

For more detailed information relating to the role, skills and experience for this role, please click here to view the role profile

What we offer:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

A highly competitive salary and access to a generous pension scheme
Generous annual leave allowance
A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
Flexible working arrangements including flexi-time and hybrid working
A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
Employee Assistant Programme (accessible 24/7) offering confidential support and advice
Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
Committed to embedding sustainability: South Yorkshire Police Sustainability Strategy 2020-2025 (yhrn.police)
Membership to the Sports and Social Club
Access to a wide range of staff support groups and networks

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

South Yorkshire Police’s Key Values:

At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Contact details:

For further information about the role, please contact: Jane Eastwood on 0114 2964701

Closing Date: 17^th February 2025

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

How to apply:

Please click ‘Apply’

Candidate Information:

Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion:

Applications are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome applications from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Documents to Review:

For the Police Staff Recruitment Vetting Handbook - Please Click here

For Application Guidance and Tips - Please Click Here

For the FIT Values of South Yorkshire Police - Please Click Here