Personal Assistant – Senior Leadership team

About Cambridgeshire Constabulary

The constabulary employs over 1750 officers, over 950 staff members and 20 PCSO's to cover a resident population of over 700,000. Our vision is to ‘Create a Safer Cambridgeshire’. We pride ourselves in delivering a service with integrity, sensitivity and respect.

We are now hiring a Personal Assistant to cover maternity leave and provide a comprehensive proactive, personal secretarial and administrative service to the Senior Leadership Team in support of their Policing portfolios, which include local and regional policing commitments.

It is important to us that we represent our local communities within Cambridgeshire.

Everyone at Cambridgeshire Constabulary takes personal responsibility to help create an inclusive workplace, where police officers and staff respect one another, feel valued for their differences and can be themselves. We are committed to providing workplace adjustments, wherever needed so everyone feels welcome and can flourish.

Why join Cambridgeshire Constabulary?

By joining us as a Personal Assistant you will receive a vast range of opportunities and benefits. Some of these include:

Starting pay of £29,109
Hybrid working, 37 hours per week, Monday to Friday, 08:30-16:30, 3 days in the workplace/2 days WFH
Annual leave allowance of 26 days
A great Employee Assistance Programme providing free and confidential counselling, financial and legal advice
Eligibility Blue Light Card
Force Lottery – purchase shares and win prizes
Cycle 2 Work scheme
Employee Welfare Fund
Access to Unison
Force Gymnasium

What does the Personal Assistant role involve?

You will be working within a team of 5 PA’s who support the Senior Leadership team within Local Policing, providing secretarial/admin support to enable the Senior Leadership Team to effectively carry out their duties and every day is different whatever your role in policing, so here’s an overview of your day-to-day responsibilities:

Providing comprehensive diary management, making appointments, arranging meetings and assessing/prioritising competing demands for Managers.
Working without supervision and pro-actively managing issues/problems in their absence.
Liaison with other Force senior managers and representatives from outside organisations to ensure that briefing notes and other documentation is available to the Senior Leadership Team as required, effectively anticipating requirements.
Meeting management: room bookings, preparation of papers/agenda, minute/action taking using Microsoft teams
Managing communications on behalf of Managers including email, assessing and prioritising competing demands. Respond, delegate, distribute, prioritise and flag up. Anticipate potential problems and proactively seek methods of resolution.

Plan and co-ordinate travel arrangements as required.

Are you the right person for the Personal Assistant position?

It is important to us that we hire someone with the right values and attitude that align with ours. Whether officer or staff, we are serving the public, and the policing Competency and Values Framework underpins everything we do. We are also looking for:

At least 3 years’ experience (or equivalent) in a secretarial post
GCSE or equivalent (minimum Grade C) in English Language.
Secretarial qualification(s) in typing or word processing such as (RSAIII)
Clear, accurate and concise written and verbal communication skills with the ability to draft correspondence
Excellent organisational and time management skills
Ability to take a solution-focused approach to any query or task
A flexible and adaptable approach to working hours, duties and required training

Please refer to the full role profile for a full description of key responsibilities, qualifications and experience required.

If you think this could be the role for you, we encourage you to apply today. If you have any queries, you can contact the recruitment team via recruitment@bch.police.uk

To reach the hiring manager contact Stacey Creasey via email: stacey.creasey@cambs.police.uk

Cambridgeshire Constabulary celebrates diversity and is committed to creating an inclusive environment where everyone is valued and respected. We actively encourage applications from underrepresented or minority groups.

Additional Information

All internal applicants must have successfully completed their probationary period to apply for this role.

Internal applicants within Cambridgeshire Constabulary should upload either a CV or provide relevant skills, experiences and qualifications on Word/PDF document.

This vacancy is live to those at risk of redundancy and will remain open to redeployees until a conditional offer has been agreed with a successful candidate. Redeployees at risk of redundancy will take priority over all other applicants at any point during the recruitment process up until an appointment is offered. If a redeployee does apply and is successful, they will remain on their home force’s terms and conditions.

As a Disability Confident leader, we take personal responsibility to help create an inclusive workplace, where police officers and staff respect one another, feel valued for their differences and can be themselves. We are committed to providing workplace adjustments, wherever needed so everyone feels welcome and can flourish. If you have a disability and you meet the minimum criteria for the position you are applying for, you will be entitled to an interview under the ‘Offer an Interview Scheme’.

It is recommended that you download and store a copy of the role profile as this will no longer be available once the advert has closed.