Vacancy Information

Division / Department - West Sussex Division
Grade - Grade 7
Status - Part Time
Contract Type - Permanent
Salary Grade Range - £25,626 - £27,747
Working Hours - 25.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Chichester

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner

The Role & Key Responsibilities

From your first day with us you will be part of a policing family making a real difference.

It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.

An exciting and sought-after opportunity has arisen for a Secretary to join Sussex Police as part of a team supporting the divisional portfolio on West Sussex.

You will be supporting defined stakeholders within the Command Team, but work as an integral part of a secretarial team supporting the whole Command Team of twelve senior officers/managers and the wider division.

This role is key to the smooth running of the division. You will be providing effective, efficient, proactive professional secretarial and administrative duties.

You will have excellent team working skills and a practical, flexible, and pro-active approach, with a willingness to support and deputise for colleagues.

Being self-motivated and able to work using initiative with minimal supervision, you will need to have proven experience of delivering high quality work, prioritising, and working to often tight deadlines.

In addition to providing core secretarial support, dealing effectively with visitors, telephone calls, diary management and emails, you will be in a customer focussed role and have regular interaction with senior management teams, police officers and staff from all levels across the force.

You will be able to demonstrate evidence of good interpersonal and verbal and written communication skills, including GCSE English Grade C or above (or equivalent). Excellent customer services skills and a “can do” attitude are a must.

Skills & Experience

The role will involve diary and email management; drafting responses to emails and correspondence; producing, collating, and circulating meeting papers; attending and minuting meetings; organising and booking of events, travel arrangements and accommodation; meeting visitors; taking telephone calls and ensuring a high level of customer service is delivered.

GCSE English Grade C or above (or equivalent).

Good verbal and written communication and interpersonal skills facilitating daily interaction with a wide variety of contacts at all levels, both within the immediate team, Sussex Police and externally.

Proven track record of secretarial and office experience, including strong organisational skills, Outlook diary management, customer service skills and ability to manage competing priorities.

Proficient with Microsoft Office 365, including MS Teams, Outlook, Word, PowerPoint and Excel.

Accurate typing at a speed of at least 60 words per minute is needed in order to produce actions, decisions and minutes, as required.

Ability to work with limited supervision and limited direct instructions and produce high quality work to tight deadlines, managing competing priorities.

Confident to appropriately handle sensitive information within GDPR legal requirements.

Previous secretarial experience supporting multiple stakeholders, minute-taking and co-ordinating travel and accommodation for stakeholders would be a distinct advantage.

This is a role to work with a team of secretaries supporting the division. It is a part-time role working a set pattern of five hours per day, 0930-1430 hours, Monday-Friday.

The role is contracted to Chichester Police Station. The successful candidate would be required, on occasion and with notice, to work from various sites across the division/force to support specific meetings. There may also be some opportunity for home working on occasion.

Applications must be received by 23.59 hours on Sunday 2nd February 2025. Inteviews will take place at Chichester Police Station in February, date to be confirmed.

Why Work With Us?

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme

Please use the following links for more information on the benefits of working with Sussex Police

Further Information

For further information about the role, please contact: Mandy Spencer mandy.spencer@sussex.police.uk

Diversity Statement

We are only as good as our people.  It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly.  You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.

This post is being advertised in parallel with Force redeployment processes.  Any redeployees who are identified will be given preference.  This may result in the post being withdrawn at any point during the recruitment process.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;

• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.