SYP - Occupational Health Admin Assistant

Role: Occupational Health Admin Assistant

Department: People & Organisational Development

Location: Escafeld House, Sheffield

Salary: £23,121 - £24,921 (pro rata)

Hours: 22.2

Contract Type: Permanent

We are looking for an Occupational Health Admin Assistant to join our Occupational Health Team working on a part time basis between 9.00 am and 2.30 pm. Days and hours to be discussed at interview. As an Occupational Health Admin Assistant, you will play a key role in supporting the Occupational Health Team in providing the force with clinical guidance.

Key responsibilities will include:

Scheduling appointments, reception duties, compiling files and scanning
Maintaining records on the occupational health management system
Monitoring daily workflow
Diary management of the occupational health advisory teams
Supporting the clinical teams with day-to-day delivery of the service

Skills and experience:

Passion for excellence and high standards of client care
Excellent communicator, written and verbal
Ability to organise themselves and work streams to a high standard
Self-motivated
Attention to detail and comfortable managing multiple tasks
Ability to use own initiative and make decisions
GCSE Maths and English
Experience of delivery in a customer service environment
Experience of use of electronic systems, email, word, excel, internet etc
Experience of undertaking administration duties to a high standard
Understanding of client confidentiality and GDPR
Previous experience working in an OH/medical setting would be advantageous
Previous experience of eopas would be advantageous

Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview

For more detailed information relating to the role, skills and experience for this role, please refer to the attached role profile.

What we offer:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

A highly competitive salary and access to a generous pension scheme
Generous annual leave allowance
A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
Flexible working arrangements including flexi-time and hybrid working
A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
Employee Assistant Programme (accessible 24/7) offering confidential support and advice
Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
Committed to embedding sustainability: Force sustainability strategy - SYP (southyorkshire.police.uk)
Membership to the Sports and Social Club
Access to a wide range of staff support groups and networks

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

South Yorkshire Police’s Key Values:

At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Contact details:

For further information about the role, please contact: Neil Hughes on 0114 2964780

Closing Date: 7th May 2024

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

How to apply:

Please click ‘Apply’

Candidate Information:

Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.