Executive Assistant - 1 Year FTC
Post Title: Executive Assistant
Contract type: 1 Year FTC (12 Months)
Rank/grade: D
Salary: Starting Salary £36,040 + £6,710 London Weighting *pay award pending*
Directorate/department: National Lead Force, - Crime Online
Vetting level required: MV/SC
Location: GYE/Hybrid
This role is open to all Police Staff / external candidates who meet the essential criteria of the person spec, regardless of current grade.
The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation to ensure that everyone has the opportunity to thrive in the work that we do.
Who are we?
As City of London Police, we protect the people, businesses and infrastructure of the City of London, one of the most important and dynamic environments in the UK and globally. London City is the smallest borough in London, so does that make our job any less challenging? Absolutely not – because there’s so much going on.
City of London Police play a vital role in keeping the City of London diverse community safe. As a Staff Member you will be helping to making the city safer and deliver a valued service for those that live, work and visit the City.
The City of London Police is keen to promote flexible working and will, subject to operational policing requirements, proactively consider all applications to work flexibly.
The City of London Police is committed to equality of opportunities and continuously strive for inclusivity within our Force. We welcome applications from all sections of the community, particularly from those who are disabled, have long-term health conditions, and/or are neurodivergent, those with Black, Asian and other Minority Ethnic backgrounds, female candidates, and LGBTQIA+ individuals.
About the team
The proposed Online Crime Programme is a multi-agency and public private partnership capability targeting crime that takes place online by blending law enforcement and industry capability and tradecraft to stop, block and disrupt online criminal enablers. Initially focused on fraud and volume cyber crime, the Online Crime programme will use targeted data and intelligence sharing to prevent online crime at scale.
The programme is being delivered in partnership with the Home Office and the National Crime Agency, you will be expected to work closely with colleagues from those agencies and may work from the different premises within London from time to time.
About the role
Industry partnership and data sharing both cross sector and between industry and law enforcement sits at centre of the Online Crime work.
You will be pivotal in supporting the 3 Industry Partnership leads representing industry partners to manage communications and engagement across the key industry sectors tech, telco, cyber and financial services and ensure their involvement in the design and delivery of the Online Crime Programme..
Responsibilities
Include:
- Managing diary commitments effectively and efficiently, including planning and scheduling both internal and external meetings which involves high level management, coordination and engagement at chief officer/staff level internally and executive level externally
- Managing all invitations to meetings and events, and where necessary suggest and arrange appropriate alternative representation ensuring any representative is briefed appropriately.
- Composing or drafting as directed, a variety of correspondence and documentation to a high standard using Microsoft Office Suite. To ensure that all such correspondence is logged, processed and responded to, and tracked where necessary.
- Monitoring and managing e-mails and correspondence and ensure all issues are prioritised and dealt with as appropriate.
- Drafting agendas and write and produce accurate minutes, decisions and/or actions for meetings as directed which may be of a highly confidential and/or sensitive nature.
- Support in creating and sharing regular communications with industry partners on behalf of the Online Crime programme team and feeding back into the team, the insights gained from industry partners.
- Assisting Key Performance Indicator reporting for the Industry Leads.
- Assisting with wider Online Crime Programme Lead, as required.
Requirements
Include:
- Substantial previous experience in an Executive Assistant / PA role at a senior executive level, providing a range of PA/Executive services such as the management of complex diaries, the co-ordination of complex travel arrangements and itineraries, the management of correspondence and confidential records systems, the arrangement of meetings and business functions.
- Experience of liaising with senior stakeholders to include matters which require confidentiality and discretion.
- Experience of drafting high quality documentation such as correspondence, minutes and briefings.
- Very good communication skills to liaise with a range of contacts internally and externally including high ranking Police Officers, Home Office and other government officials, Chief Executives and Senior Members.
- Excellent planning and organisational skills with the ability to manage a varied workload unsupervised and to deadlines.
This vacancy is open only to those who have the right to work in the UK.
If you would like to discuss the role please contact: HR Services at HRservices@cityoflondon.police.uk
Selection Process
As part of the initial application process, you will be asked to evidence how your experience, skills, and knowledge demonstrate your ability to meet the person specification of the role.
The application and interview will be tested under Level 2 of the College of Policing Competency and Values Framework.
Applicants who fail to address the skills/knowledge/experience of the job description will not be considered.
The closing date for applications is Thursday 11th December 2025 at Midday
Following shortlisting, successful candidates will be invited to attend a competency-based interview, to be held Week commencing TBC
We strive to ensure all our information and services are accessible to and useable by everyone. If you would like to receive any information in a different way, would like us to do anything differently to help you apply for our roles, or have any other questions, please get in touch with HR via hrservices@cityoflondon.police.uk
Benefits:
A diverse workforce improves the service we provide to our public by making us more approachable and relevant within our communities. This is why it’s vitally important that we recruit people from a wide range of communities and backgrounds with an understanding of cultural issues and a wide range of skills. We therefore particularly encourage female and people from Black, Asian and other Minority Ethnic communities to join us.
The way we work is changing. With a few exceptions most roles will be able to accommodate part time, job share and flexible working patterns. We can also offer hybrid working patterns of home and office based shift patterns. Feel free to speak to us about any flexible working requirements.
The Force has a number of Staff Support Networks that can offer you support and advice. Applicants are very welcome to contact the networks directly if they need any support or ask any question before they apply. For further information on the networks and their contact details please visit:
- LGPS Pension Scheme -Local Government Pension Scheme explained - Which?
- Access to Blue Light Card scheme -Welcome to Blue Light Card
- Discounts within the Square Mile specifically for City of London Police employees
- Free access to our Force Gym (with dedicated time for female colleagues throughout the week), Personal Training Instructors with a range of specialisms, and a large variety of fitness and wellbeing programmes
- 29 days’ annual leave + bank holidays, increasing up to 34 days with continuous service
- Season Ticket Loans
- Cycle to Work Scheme